Event/Commercial Permits

All commercial activities and events on the Coconino National Forest require a special use permit. Some non-commercial recreational gatherings require a permit, depending on the activity. If you are interested in holding a special event or conducting business on National Forest System lands, please contact the appropriate Ranger District for more information.

 

Recreation Events

A special use permit is required for any temporary event on National Forest System lands where an entry or participation fee is charged, or where paid membership in a group or organization is a prerequisite for participation. Examples of recreation events may include trail running events, mountain biking races, fundraising hikes, adventure games, and other similar events. A permit is required for these types of events, regardless of the number of people involved in the activity. Recreation event permits are subject to fees and commercial liability coverage. Depending on the nature of your event, a performance bond may be required.

 

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Weddings, Family Gatherings, and Other Large Groups

A special use permit is required for groups larger than 75 people, or for any size group which charges a fee to attend an event. While a group of less than 75 people may not require a permit, there are some regulations that may apply.

Since each District is unique, we recommend that you contact the Ranger District where you intend to hold your event or group activity for specific information.

Here are some things to consider. This list is not all-inclusive.

  • For any group activity, toilet facilities are required for groups greater than 25 people and/or groups staying longer than 24 hours.
  • All garbage associated with the event must be picked up and removed. Incorporate "Leave No Trace" principles during your visit.
  • Any and all fire restrictions require full compliance, and the group is required to supply adequate water and tools for properly extinguishing any campfires built.
  • Introduction of non-native species is prohibited. This means, use of birdseed, rose petals, rice, etc. are not allowed.
  • Some areas of the forest will not accommodate groups due to resource damage. Please contact the Ranger District office for information.

 

Wedding and Event Venues

Arizona Nordic Village and the Arizona Snowbowl near Flagstaff, Arizona feature facilities for hosting weddings, including furnishings, accommodations, and more. Contact each location for details.

 

Can I hold my wedding at Crescent Moon Ranch?

Yes! Weddings at Crescent Moon Ranch are by reservation only.

  • For parties of 15 or fewer people (including officiant and photographer), reservations may be made by calling the concessionaire at 928-204-0028.
  • Groups larger than 15 are required to rent the ramada; this may be done by calling 877-444-6777 or online at Recreation.gov.
  • See Wedding Policy for Crescent Moon [PDF]

 

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Filming and Photography

A special use permit is required for commercial filming or photography on National Forest System lands, such as film movie-making or commercials as well as for still photography for commercial use. Use of motion picture, videotaping, sound-recording, or any other type of moving image or audio recording equipment on National Forest System lands that involves the advertisement of a product or service, the creation of a product for sale, or the use of actors, models, sets, or props. Permits may be issued by the Forest Supervisor’s office or the District office in which the activity will take place.

If you are planning a commercial filming or photography activity, submit your proposal to the permit administrator at the appropriate Ranger District office:

 

Coconino National Forest Special Use Permit Administrators
Red Rock Ranger District or
Mogollon Ranger District
Judy Adams jadams05@fs.fed.us or
Steve Martinet smartinet@fs.fed.us
Flagstaff Ranger District Robert Vance revance@fs.fed.us

 

When Do I Need a Filming or Photography Permit?

The type of photographic activity determines whether or not a permit is required. See examples and criteria listed below. Please contact the appropriate Ranger District office if you have questions not answered here.

 

Personal Use

If you are shooting still photographs or "home movies" for personal use (e.g. that does not involve advertisement of a product or service, the creation of a product for sale) then a special use permit is not required.

Breaking News

Breaking news is an event or incident that arises suddenly, evolves quickly, and rapidly ceases to be newsworthy. A special use permit is not required for activities involving breaking news. Examples of breaking news include coverage of wildland fire or search and rescue.

Still Photography

Still photography uses photographic equipment to capture still images on film, digital format, and other similar technologies. National Forest visitors and professional or amateur photographers need a special use permit to take still photographs if the still photography:

  • Uses models, sets, or props that are not part of the site’s natural or cultural resources or administrative facilities.
  • Takes place at a location where members of the public are generally not allowed or where additional administrative costs are likely.

Still photography of scenery only does not require a permit.

Commercial Filming

A special use permit is required for all commercial filming activities on National Forest System lands. Commercial filming is the use of motion picture, videotaping, sound recording, other moving image or audio recording equipment on National Forest System lands that involves the advertisement of a product or service, the creation of a product for sale, or the use of actors, models, sets or props, but not including activities associated with broadcasting breaking news.

For purposes of this definition, creation of a product for sale includes but is not limited to a film, videotape, television broadcast or documentary of historic events, wildlife, natural events, features, subjects or participants in a sporting or recreation event and so forth, when created for the purpose of generating income.

Commercial filming or still photography will not be permitted if the Forest Service determines that any of the following criteria apply:

  • There is a likelihood of resource damage that cannot be mitigated.
  • There would be an unreasonable disruption of the public's use and enjoyment of the site (beyond short term interruption).
  • The activity poses health or safety risks to the public that cannot be mitigated.
Commercial Filming and Still Photography in Wilderness

Commercial filming and still photography activities may be allowed in wilderness if these activities meet certain criteria and are appropriate for realizing the recreational or other wilderness purposes of the area. Forest Service policies direct the agency to minimize wilderness resource impacts and seek non-wilderness areas to conduct proposed activities. Filming and still photography proposals within designated wilderness areas will receive a higher level of scrutiny by the Forest Service.

 

Commercial Filming and Still Photography Permit Process

Provide the Forest Service with detailed information about the proposal. Generally at least two weeks advance notice is needed to issue a permit. More detailed information on the permitting process can be found in Information for Acquiring a Permit to do Motion Filming and Still Photography in the Coconino National Forest [PDF]. At a minimum, the following information will be needed in order to evaluate a proposal and complete the permitting process:

  • Special locations where activity is proposed.
  • Number of crew on site, vehicles, and all the equipment and props to be used.
  • Dates: locations and times by date.
  • Describe in detail what you are planning to do at each site, including special effects.
  • Activities which restrict traffic require traffic control by law enforcement officers.
  • Permits on roads may also be needed from other local jurisdictions (i.e. county and ADOT).

 

Photography Workshops

Individuals or organizations offering guided photography instruction or workshops on National Forest System land are providing a commercial service that requires special use authorization. This activity general falls under Outfitting and Guiding permit category.

 

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Outfitting and Guiding Services

The Coconino National Forest is not currently accepting new proposals for outfitter/guide activities. The Flagstaff and Mogollon Ranger Districts recently completed an Outfitting and Guiding Need Assessment and Capacity Analysis process and are in the process of evaluating the future outfitting and guiding program on these Districts. If you are interested in updates on future outfitting or guiding opportunities, please contact the appropriate Ranger District.

 

Who needs a special use permit for outfitting and guiding on the National Forest?

A special use permit for outfitting and guiding on National Forest System land is required when an individual, company, organization, institution or non-profit group charges a participatory fee for guiding services and/or provides recreation equipment.

 

This policy is based on the following official definitions:

Guiding
Providing services or assistance such as supervision, protection, education, training, packing, touring, subsistence, interpretation or other assistance to individuals or groups in their pursuit of a natural resource-based outdoor activity for pecuniary remuneration or other gain.
Outfitting
Providing through rental or livery a saddle or pack animal, vehicle or boat, tents or camp gear, or similar supplies or equipment, for pecuniary remuneration or other gain.

 

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