Secure Payments

Updated: November 11, 2015

Reminder for States about Renewal in System for Award Management (SAM)

Background:  In FY2015, All Service Receipts (ASR) instituted a change in the way vendor accounts are managed for Payments to States.   In lieu of annually asking states to provide ACH banking information, all were asked to register in the Official U.S. Government system, the System for Award Management (SAM).    When registering, states provide their ACH banking and contact information and their DUNS number.  Once registered, the vendor is provided with a CAGE Code, i.e., a Contractor and Governmental Entity 5-character unique identifier tied specifically to the registration just established.  SAM interfaces with federal government financial systems by creating a vendor association and integrating the banking information.

Current Requirements:  SAM accounts must be renewed annually in order for them to stay Active!  As the renewal date approaches, SAM emails reminder notifications to the state point of contact.  It is incumbent upon the state to respond in a timely manner to maintain their account in Active status as Expired SAM accounts reject payments, delaying and complicating the Payments to States process.  States should also bear in mind that the ACH banking information associated with the CAGE code provided last year to ASR will be where their payment will go unless they update the ACH banking information tied to that CAGE Code in SAM.

To minimize the risk that a state payment might be delayed, ASR monitors the expiration dates in the Forest Service financial system and may contact those states whose SAM vendor accounts may be at risk of expiring around the time when payments are being released.


Secure Rural Schools Reauthorization in 2015

The Secure Rural Schools Act (SRS Act) was reauthorized by section 524 of P.L. 114-10 and signed into law by the President on April 16, 2015. Section 524(a)(2) requires that SRS Act payments for FY 2014 be made not later than 45 days after enactment. Updated projected payment reports (ASR 10-1, ASR 10-3, and ASR 18-1) are available on this payments and receipts page (see below).

Please see the Secure Rural Schools Home Page for details about payments under the most recent reauthorization under P.L. 114-10.