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HRM: Updated Information for coronavirus vaccinations and booster vaccinations

October 12, 2021

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Employees can use up to 4 hours of Official Time, Transaction Code 01 (TC-01), to receive Coronavirus vaccinations and Coronavirus booster vaccinations. If the 4 hours are not needed, then an employee should code the necessary time needed.

Employees must work directly with their supervisor to receive approval to use Official Time (TC-01) to receive Coronavirus Vaccinations and Booster Vaccinations.

Additional time may be granted for extenuating circumstances, such as the travel distance/time to and from the vaccination site.

NOTE: Corrected timesheets do not need to be submitted if an employee previously used Administrative Leave (TC-66) to receive the COVID vaccination.

Administrative leave for side effects

Supervisors must grant up to 2 workdays of Administrative Leave (TC-66) if an employee has an adverse reaction to a Coronavirus vaccination or Coronavirus Booster vaccination.

If more than 2 workdays are needed, an employee can request leave using sick leave, annual leave, etc.

Administrative leave to accompany family members

Employees can use up to 4 hours of Administrative Leave (TC-66) to accompany family members to receive a Coronavirus vaccination and/or Coronavirus booster vaccination.

Family members include:

  • Spouse, and their parents
  • Children (biological, adopted, step and foster children), and their spouses
  • Parents, and their spouses
  • Brothers and sisters, and their spouses
  • Grandparents and grandchildren, and their spouses
  • Domestic partner and their parents, including domestic partners of any individual in (2) through (5) of this definition; and
  • Any individual related by blood or affinity whose close association with the employee is the equivalent of a family relationship.

What you need to do

Employees must work directly with their supervisor to receive approval to use Official Time (TC-01) and Administrative Leave (TC-66) for Coronavirus vaccinations and Coronavirus booster vaccinations. 

When using Administrative Leave (TC-66), please add a note in the remarks section of your timesheet for documentation purposes.

For additional Coronavirus (COVID) information, please visit:

Help is available

Open an HR Help case:

For detailed instructions, visit the HR Help How-to Add a Case Guide.

 

https://www.fs.usda.gov/es/node/236977