13 - ORGANIZATION

13.11a - Lines of Authority and Responsibility (B6.1) Only personnel with a written delegation of authority will be assigned work on a timber sale contract. The authority given by the Contracting Officer or Forest Service Representative (FSR) must be exercised by the individual to whom it is assigned. Timber Sale Contract authorities are assigned to individuals, not positions. No individual has the authority to sign for, or as acting, for another individual. The assignment of authority and the responsibility of performance go hand-in-hand. All decisions made by these individuals within their respective assigned authority are final and binding on the Forest Service, and shall not be overturned, except by actions under provision C9.2 Disputes, initiated by Purchaser.

Under C6.1, Forest Service Representatives must delegate authorities to Sale Administrators, Engineering Representatives, Construction Inspectors, Harvest Inspectors, and any other personnel taking action on a Timber Sale Contract. Individuals assigned sale administration duties must be certified under the Region 6 Certification Program or work directly under the supervision of a certified individual. All agreements, waivers of contract provisions, and substitutions shall be in writing and signed by individuals from both parties who hold the authority to make the agreement.

Individuals assigned specific responsibility, even though responsible for a decision, may need to consult with specialists in order to fulfill that responsibility and satisfactorily protect the resources, meet objectives of the sale, and intent of the contract. Any changes made during contract administration, that change a decision made in the Environmental Analysis, requires a correction to the Environmental Analysis and new decision issued.

The line of authority for Timber Sale Contract Administration on the Gifford Pinchot National Forest is as follows. Communication and coordination between Line Officers and other specialists are expected to take place as needed.

_____

___|___

_______|_______

| S A | | E R |

__|__

|_C I |

Following are contract provisions which authorize or require specific action by the Forest Service. The lowest level a specific action or authority may be delegated is shown in the following table. The levels shown in the table are for fully functioning journeyman sale administration personnel. It is intended that the levels of authority not be routinely given to sale administration personnel. The FSR's making the delegation are to review and consider the specific qualifications of the personnel to whom they are delegating authority. It is expected that delegations of authority to trainee or Harvest Inspector positions be commensurate with the delegate's demonstrated performance. However, this does not perclude the use of Harvest Inspectors as outlined in FSH 2409.15, Section 04.5. These delegations apply to the 2400-6 and 6T Contract Provisions. For 2400-3 contracts, the delegations apply to similar provisions.

FS/CO - Forest Supervisor/Contracting Officer

FSR - Forest Service Representative (COR-Contracting Officer Representative)

SA - Sale Administrator

ER - Engineering Representative (COR)

CI - Construction Inspector

Item Contract Responsibility

No. Provision Agreement or Action FS/CO FSR SA ER CI

1. B1.1 Add subdivision by written agreement X

2. BT1.1 Revise or add Payment Units by modification X

3 B1.1 Revise subdivision with original sale boundary X

by written agreement.

4. B2.131 Designate damaged trees forf elling. X X

5. B2.131 Agree to leave damaged trees without charge. X

6. B2.132 Include damaged timber X

7. B2.134 Agree to add timber in minor X

amounts.

8. B2.134 Agree to add timber in more X

than minor amounts

9. B2.14 Include unintentionally cut X

timber.

10. B2.2 Require or authorize timber to X X

be left.

11. B2.32 Mark dead or unstable trees in X X

advance of felling.

Item Contract Responsibility

No. Provision Agreement or Action FS/CO FSR SA ER CI

12. B.2.32 Agree to not require removal of X X

material which would damage road

and other authorized clearings.

13. B.2.37 Agree to indiviual trees for X X

operational needs.

14. B2.37 Agree to change individual tree X

designations (leave to cut/cut to leave).

15. B2.37 Agree to delete timber for X

wildlife purposes.

16. B2.37 Agree to minor adjustments less X

than $20,000.

17. B.2.37 Agree to minor adjustments more X

than $20,000.

18 . B2.37 Any agreements ----- by X

modification

19. B2.41 Make adjustments for volume deficit X

and by modification.

20. B2.42 Make adjustment for excess X

volume by modification.

21. B3.21 Authorize a substitute index for X

that specified in A6 by

modification.

22. B3.3 Approve a rate redetermination by X

modification.

23. B3.31 Make changes in contractual X

requirements at scheduled rate

redetermination by modification.

24. B3.41 Agree to removal of species X

listed in A2 not meeting

utilization standards in more

than incidental amounts.

25. B3.41 Agree to the cutting and removal X

of species or products not

listed in A2 without charge.

26. B3.41 Agree to conversion factor and X

rates for other products.

27. B3.42 Establish rates for material X

covered by this provision.

28. B3.45 Establish rates for material X

covered by this provision.

Item Contract Responsibility

No. Provision Agreement or Action FS/CO FSR SA ER CI

29. B3.46 Bill for liquidated damages. X

30. B4.225 Enter into cooperative agreements X

by letter or 2400-16.

31. B4.227 Approve written agreement of X

blanket cash deposits to cover

charges.

32. B4.23 Approve refunds upon X

recommendationof FSR.

33. B4.24 Approve refunds upon X

recommendation of FSR

34. B4.3 Approve bonds. X

35. B4.31 Approve bonds. X

36. B4.4 Suspend operations for payments X

not received.

37. B4.4 Make Demand on Surety by letter X

(Reserved for Forest C.O.)

38. B5.1 Agree to location and clearing X X

widths for temporary roads.

39. B5.1 Authorize purchaser to cut and X X

use construction timber without

charge.

40. B5.12 Agree to minimum reconstruction X

needed prior to hauling.

41. B5.2 Agree to the terminus of a X

specified road.

42. B5.2 Agree to construct a temporary X

specified road.

43. B5.2 Agree to substitution or revision X

of design specifications or per-

formance by modification.

44. B5.21 Approve purchaser's design and X

revision of A10.

45. B5.212 Agree for Forest Service to re- X

stake under co-op agreement.

46. B5.212 Agree to adjustment in timing X X

of staking.

47. B5.212 Agree to purchaser assuming X

staking responsibility from

Forest Service.

Item Contract Responsibility

No. Provision Agreement or Action FS/CO FSR SA ER CI

48. B5.22 Agree to a change in material X X

delivery schedule and revised

delivery area.

49. B5.23 Agree to waive substantial X

completion requirements for

new construction.

50. B5.23 Agree to waive completion of recon- X

struction prior to hauling.

51. B5.24 Approve revision of A10. X

52. B5.25 thru Approve revision of A10. X

B5.254

53. B5.26 Approve alternate facility. X

54. B5.3 Approve purchaser credit earned. X

55. B5.4 Agree to purchaser making deposits X

in lieu of performing maintenance

by letter or 2400-16.

56. B5.4 Agree to purchaser assuming X

Forest Service maintenance

obligations.

57. B5.41 Agree to adjust road X

maintenance deposit rates by

modification.

58. B5.41 Request payment in lieu of road X

maintenance.

59. B5.41 Establish rates for roads X

not listed in C5.411#.

60. B5.5 Authorize use by others. X

61. B6.2 Approve construction of X

improvements.

62. B6.21 Approve continued use of X

improvements.

63. B6.21 Dispose of or assume title X

to improvements.

64. B6.23 Arrange for protective or X X

perpetuative action.

65. B6.24 Make contract modifications X

and recommend cancellation for

protection of historical sites.

Item Contract Responsibility

No. Provision Agreement or Action FS/CO FSR SA ER CI

66. B6.24 Agree to removal methods X

other than those which will

minimize damage

67. B6.34 Agree to refuse burial X X

68. B6.35 Accept work - a reasonable X

portion of road listed in

A10.

69. B6.35 Accept work - specific work X X

on a sale area subdivision

(such as logging, slash dis-

posal, erosion control, or snag

felling, on form), or road

slash disposal and seeding and

mulching delayed beyond control.

70. B6.35 Eliminate subdivisions. X

71. B6.4 Agree to falling with other than X X

saws or shears.

72. B6.41 Agree to felling occasional X

trees other than as required.

73. B6.412 Agree occasional stump heights X X

greater than specified in A8.

74. B6.412 Agree to alternate disposal X X

methods for severed stump

portions.

75. B6.422 Agree to locations of landings X

tractor roads, and skid trails.

76. B6.423 Agree to skidding on permanent X

roads.

77. B6.424 Agree that arches and dozer X

blades will not materially

damage residual stand.

78. B6.5 Designate stream crossing. X X

79. B6.5 Authorize temporary stream X X

diversion on form.

80. B6.5 Agree to alternate stream X

protection measures.

81. B6.6 Make decision to assume respon- X

sibility and use purchaser

unencumbered deposits (on

recommendation of FSR).

Item Contract Responsibility

No. Provision Agreement or Action FS/CO FSR SA ER CI

82. B6.61 Agree to altenate meadow X

protection measures.

83. B6.62 Stake or otherwise designate X X

cross-ditches and water bars.

84. B6.63 Agree to alternate erosion X X

measures on landing.

85. B6.64 Stake or otherwise mark on-the- X

ground cross-ditches and

water bars.

86. B6.64 Agree to other comparable X

erosion control measures.

87. B6.65 Agree to not remove temporary X X

installation at end of season.

88. B6.65 Agree to not construct temporary X X

erosion control structures.

89. B6.66 Agree to perform maintenance X

onerosion control structures on

2400-16.

90. B6.81 Agree to alternate scaling X

locations and/or acceptance of

scaling services of a third

party inside scaling zone.

91. B6.81 Agree to alternate scaling X

locations inside scaling zone by

direction of Forest supplement

to FSM 2440.

92. B6.81 Agree to procedure for X

FS scaling services and

_ sample scale.

93. B6.81 Agree to procedures for scaling and X

sample scale in accordance with

Forest supplement direction.

94. B6.82 Agree to means for distinguish- X

ing mixed timber.

95. B6.83 Agree to alternate converting X

factors.

96. B6.84 Agree to alternate accounting X

requirements.

Item Contract Responsibility

No. Provision Agreement or Action FS/CO FSR SA ER CI

97. B6.84 Agree on accountability system

for deferred scaling. (Retained by RF)

98. B6.85 Determine if payment required for X

lost products.

99. B6.9 Request purchaser's records and X

approve CPA by letter upon RF

approval.

100. B7.1 Accept fire plan from purchaser. X X

101. B7.2 Changes dates of fire pre- X

cautionary period.

102 B7.21 Wave specific requirements X

and authorize substitute (equal

or better) measures.

103. B7.22 Agree on rates. X

104. B7.31 Require further actions by X

purchaser.

105. B7.311 Suspend operations X

106. B7.313 Agree on rates. X

107. B7.41 Determination of operations fire. X

108. B7.42 Determination of negligent fire. X

109. B7.43 Agree on rates. X

110. B8.2 Make adjustments to contract X

period under Section B8.2 and

its Subsections B8.21 thru

B8.23. Recommend cancellation

to Regional Forester.

111. B8.2 Grant purchaser permission to X

complete contract requirements,

except product removal after

termination date.

112. B8.21 Adjust termination date. X

113. B8.222 Terminate contract by written (Regional Forester)

notice per conditions.

114. B8.23 Extend contract when conditions X

are met using form 2400-9 or

2400-10.

115. B8.3 Make contract modifications X

under B8.3 and its

Subsections B8.31 thru B8.33

by using form 2400-9 or 10.

Item Contract Responsibility

No. Provision Agreement or Action FS/CO FSR SA ER CI

116. B8.4 Agree to performance by other X

than the purchaser on 2400-12 or

other authorized form.

117. B8.5 Authorize the sale of other X

materials from the sale area

by letter or Form 9.

118. B9.1 and All items dealing with changing X

B9.11 the performance bond.

119. 9.2 and Make final decision on X

C9.2 questions of fact.

120. B9.3 Make oral suspensions, (immediate X X

and irreparable damage or immediate

threat to human life, payments,

theft, accountability) and document.

121. B9.3 Notify Purchaser of breach. X

122. B9.3 Suspend purchaser operations X

123. B9.3 Lift suspension after conditions X

permit (remedy) after consulting

with CO.

124. B9.4 Bill Purchaser for damages. X

125. B9.5 Make all decisions under B9.5 X

settlement.

126. B9.6 Close contracts using checklist. X

127. C1.1 Eliminate Subdivision by X

(Option 1) letter or Form.

128. C1.1# Agree to extend sale area X

(Option 2) boundary.

129. C1.2 Add subdivision to sequence X

of logging.

130. C1.21 Agree to waiver of restoration X

requirements.

131. C2.11# Agree to add additional timber. X

132. C2.3# Agree to changes. X X

133. C2.3# Agree to all changes in Wildlife X

(Option 1) trees by letter or Form.

134. C2.3 Agree to point of severing. X

(Option 3)

135. C2.32 Authorize access to R/W timber by X

letter or Form.

Item Contract Responsibility

No. Provision Agreement or Action FS/CO FSR SA ER CI

136. C2.32 Notify purchaser of location and X

(Option 2) availability.

137. C2.35# Agreement on method of determining X

(Option 3) when western larch without green

(Option 5) needles is dead.

138. C2.35 Give notice to leave dead timber X

139. C2.35# Agree to add timber on slopes X

(Option 3) exceeding requirements.

(Option 5)

140. C2.364 Give notice to not include down X

(Option 1) and dead timber which meets

(Option 2) utilization standards.

C2.365#

141. C2.364# Agree to change criteria under X

(Option 2) items d and e.

C2.365#

142. C2.364 Designate cutting type by cutting X

(Option 3) unit prior to cutting.

143. C2.365# Make agreement to include X

additional trees.

144. C2.37# Agree to add timber in amounts X

(Option 1) less than specified in B2.133.

145. C2.37 Mark danger trees for cutting. X X

(Option 2)

146. C3.1# Otherwise agree. X

(Option 3)

147. C3.12# Agree to optional rates for X

certain size trees.

148. C3.311 Redetermine rates on 2400-19. X

C3.312

149. C3.47 Abnormal delay. X

150. C4.211# Approve request for purchaser X

credit transfer (upon recom-

mendation of FSR) by letter

or form. (May be delegated

if skills, ability available).

151. C4.211# Approve request for purchaser X

(Option 1) credit transfer (upon

recommendation of FSR).

152. C4.3 Approve letters of credit. X

Item Contract Responsibility

No. Provision Agreement or Action FS/CO FSR SA ER CI

153. C4.4 Suspend all or part of purchaser's X X

operations for payments not

received.

154. C4.4 Make demand on surety. (Forest CO) X

155. C5.1 Agree to purchaser's responsibility X

(Option 2) for construction and maintenance of

temporary roads in sensitive areas.

156. C5.1 Agree to temporary closure device. X X

(Option 2)

157. C5.101# All items of notice, agreements or X

adjustments as proviced

158. C5.102# Designate location of animal X X

access trails.

159. C5.111# Determine if purchaser qualifies X

for contract term adjustment.

160. C5.12 Agree to alternate use of roads and X

exceptions to road rules when

provided for.

161. C5.121# Agree to hauling prior to X

completion by Forest Service.

162. C5.122 Regulate or restrict commercial X

traffic to provide safe use (in

addition to requirements in C5.12).

163. C5.123# Agree to use of roads. X

164. C5.124 All changes. X

165. C5.124 All changes. X

(Option 1)

166. C5.201 Approve cooperative road construc- X

(Option 2) tion agreement.

167. C5.21# Approve purchaser's schedule of X

engineering work or agree to

modify completion dates.

168. C5.211 Agree to change in approval or X X

rejection timing.

169. C5.211 Agree to changes when incompatible X

situations arise.

170. C5.221# Approve all alternatee storage X

and plant sites.

171. C5.221# Approve use of excess material X

on all other NF sales.

Item Contract Responsibility

No. Provision Agreement or Action FS/CO FSR SA ER CI

172. C5.221# Agree to use of material found X

in excavation.

173. C5.221# Approve excavation and removal X

of material outside excavation

limits

174. C5.221# Approve request to not use X

designated source.

175. C5.251# Prepared alternative quantities, X

charges and recommend revisions of

A10 and A11.

176. C5.251# Agree to alternative rock source X

charges and approve revision of

A10 and A11 by Page 105a.

177. C5.251# Approve revised cost estimates and X

adjustment of P.R.C. by 2400-9.

178. C5.253 Recommend revisions of drawings, X

specifications, and A10.

179. C5.253 Approve revised drawings, X

specifications, A10, and purchaser

road credit by Pages 105a and 105b.

180. C5.254 Recommend revisions of drawings, X

specifications and A10.

181. C5.254 Approve design change and revision X

of A10 on Pages 105a and b.

182. C5.4 Stake deposition areas on ground. X X

183. C5.4 Amend agreement on commensurate, X

share.

184. C5.42 Acceptance of coop road maintenance X

by Forest Service.

185. C5.42 Acceptance of purchaser road main- X X

tenance.

186. C5.42 Agree on standards of road and X

drainage maintenance.

187. C5.42 Agree to required amounts of X

surfacing.

188. C5.43 Agree dust abatement is not needed X

or agree to alternate measures for

dust abatement.

189. C5.43 Approve plan of traffic control or X

local closures.

Item Contract Responsibility

No. Provision Agreement or Action FS/CO FSR SA ER CI

190. C5.43 Restrict water use where supply X

deficient.

191. C5.43 Agree to timing of road preparation X X

prior to application.

192. C5.43 Agree final ripping is not X

necessary.

193. C5.43 Agree to additional surface X

replacement.

194. C5.45 All changes. X

(Option 1)

195. C5.6# Agree watchman is not necessary. X

196. C6.1 Delegate SA and other X

representatives.

197. C6.2# Approve camp permit. X X

198. C6.2# Approve improvement site plan. X

199. C6.2# Approve operating plan. X

200. C6.22# Agree to not require purchaser X X

(Option 1) to move or relocate improvements.

201. C6.22 Notify other parties. X X

202. C6.22 Agree to alternate methods. X

203. C6.221 Agree to alternative protection X X

measures.

204. C6.222 Agree to allow loading on X X

specified roads.

205. C6.223 Agree to alternatives that will X

minimize conflicts.

206. C6.224 Agree on gates and cattle guards. X

207. C6.24# Agree to modify contract for extra X

protection of cultural resources

on 2400-9.

208. C6.25# Agree to modify contract for extra X

protection of habitat of endangered

species and alternatives to rate

reductions on 2400-9.

209. C6.3 and Approve purchaser plan of operation X

(Option 1) and revisions.

210. C6.31 Approve change in removal schedule. X

211. C6.31 Agree to substantial overrun. X

Item Contract Responsibility

No. Provision Agreement or Action FS/CO FSR SA ER CI

212. C6.31 Agree on sequence of logging X

(Option 1) in preop meetings.

(Option 2)

213. C6.31# Agree to changes in date for X

(Option 3) placement of bituminous

material.

214. C6.31# Agree to other Schedule. X

(Option 5)

215. C6.311 Agree to proposed method of X

(1/80) construction.

216. C6.312# Agree to changes in cutting X

(Option 1) Schelule.

217. C6.315# Agree to changes in sale operation X

restriction.

218. C6.317 Agree to allow purchaser to X X

burn refuse.

219. C6.319 Agree to alternate removal X

220. C6.331# Agree to alternate method and X

traffic control plan.

221. C6.34# Agree to substitute measures X

or equipment.

222. C6.341# Approve oil spill plans by letter X

(Option 1) where required and storage sites.

223. C6.342 Agree to substitute measures X

or equipment.

224. C6.35 Eliminate subdivision from the X

(Option 1) sale area.

225. C6.351 Agree to accept road work subject X

to completion of planting, seeding,

and dust palliative.

226. C6.4 Agree to other methods or X

(Option 1&2)requirements by letter or form.

227. C6.4 Agree to plan for stage X

(Option 1&2)logging on form.

228. C6.4 Agree to location of skid trails X

(Option 1) on form.

229. C6.401# Agree to leave pieces meeting X

utilization standards.

230. C6.402 Agree to leave special material X

listed in A2.

Item Contract Responsibility

No. Provision Agreement or Action FS/CO FSR SA ER CI

231. C6.403# Agree to more than one cedar X

deck per landing.

232. C6.41# Agree directional felling is not X

required for occasional trees.

233. C6.41# Agree to use of shears. X

(Option 1)

234. C6.412 Agree to alternate method of X

(Option 1) marking.

235. C6.412# Agree to alternate area to be X

(Option 2) treated.

236. C6.413 Agree to waiver of requirement X

for occasional trees.

237. C6.42# Approve change in yarding methods X

with no change in current contract

rates.

238. C6.42# Approve change in yarding methods X

with increases in current contract

rates where appropriate by 2400-9.

239. C6.424 Agree to use of pull-type arches X

and the number of chokers per turn.

240. C6.425# Agree to alternate restrictions. X

241. C6.43 Agree to other methods or X

requirements.

242. C6.43 Approve nonspecified roads, skid X

roads, and landings.

243. C6.44 Restrict logging activities due to X

recreation. Agree to specified

alternative.

244. C6.45 Agree to other log lengths than X

(Option 2) specified.

245. C6.51 Agree to waiver of requirements X

for occasional trees.

246. C6.52 Require removal of naturally X

buried or partially embedded

included timber.

247. C6.6# Stake or mark areas on the ground. X X

(a)

248. C6.6# Agree to different dates for X X

(b,c,d) application of material.

Item Contract Responsibility

No. Provision Agreement or Action FS/CO FSR SA ER CI

249. C6.6# Agree to different method of X X

(e) application.

250. C6.6# Enter into cooperative agreement. X

251. C6.61# Agree to change in dates. X X

252. C6.62# Designate erosin control X

structures.

253. C6.7 Agree to substitute measures X

and methods.

254. C6.7 Change locations of firebreaks X

and firelines.

255. C6.7 Agree to slash treatment rates. X

256. C6.74(Option 1) Agree to slash schedule. X

257. C6.74# Request men and equipment to be X

(Option 2) furnished and indicate time

and place.

258. C6.74# Bill for liquidated damages. X

(Option 2)

259. C6.74# Suspend purchaser's operations X

(Option 2) for failure to respond.

260. C6.74# Charge timber sale account for X

(Option 2) waived work and agree to rates.

261. C6.74# Agree to hours worked for men X

(Option 2) and equipment.

262. C6.77 Agree to rates by Letter. X

263. C6.77 Request men and equipment X

(Option 1) by letter or form.

264. C6.81 Agree on alternate scaling X

location and charge to TSA

by separate agreement.

265. C6.81 Agree alternate scaling location X

with specific Forest direction in

FSM 2440.

266. C6.811 Terminate third party scaling (Regional Forester)

services.

267. C6.811 Approve waiver of branding and X

painting requirements.

268. C6.811 Approve waiver of branding and X

painting requirements as authorized

in Forest Supplement.

Item Contract Responsibility

No. Provision Agreement or Action FS/CO FSR SA ER CI

269. C6.811 Release brands on R6-FS-2440-29. X

270. C6.811 Give notice to third party for X

unsatisfactory scaling by letter

and adjust volume on TSA.

271. C6.82 Approve waiver of branding and X

painting requirements.

272. C6.82 Approve waiver of branding and X

painting requirements as authorized

in Forest Supplement.

273. C6.82 Agree on surveillance measures X

before purchaser remanufacture

and waive costs.

274. C6.822 Agree to other methods of X

(Option 3) splitting.

275. C6.84# Require piece count as specified. X

276. C6.84# All agreements for out-of-zone X

scaling.

277. C6.84# All other payments. X

278. C6.84# Agreement on how and when Forest X

(Option 1) Serice will be notified of late

delivery.

279. C6.85 Agree payment is not necessary. X

280. C6.851 Establish highest value load X

scaled for payment of lost sample

loads.

281. C6.9 Agree to required records. X

282. C6.91 Request records. X

283. C7.2K Approve blankets. X

284. C7.2n Grant permission for open fires. X X

285. C7.2p All items of permission agreement X X

on charges.

286. C7.22 Change fire precautions class and X

specific fire precautions as

specified by 2400-9.

287. C8.21 Approve contract term adjustment. X

C8.21

(Option 2)

288. C8.223 Recommend cancellation to Regional X

Forester.

Item Contract Responsibility

No. Provision Agreement or Action FS/CO FSR SA ER CI

289. C8.23 Approve contract term extensions X

C8.23 which meet specified conditions

(Option 1) on 2400-9 or 10.

C8.231

290. C8.3 Approve contract modifications on X

2400-9 or 10.

291. C8.641 Agree to not deliver unprocessed X

(C8.642#) included timber to domestic

facility and/or to mix with logs

intended or exempt from export

restrictions.

292. C8.641 Request records be made available X

(C8.642#) Recommend termination to Regional

Forester.

293. C8.642# Agree to change in dates when X

appropriate and recommend termina-

tion to regional forester.

294. C9.1 Approve letters of credit. X

295. C9.11 Extend 30 day period. X

296. C9.2 Agree to diligent performance. X

297. C9.3 Recommend termination to Regional X

Forester.

United States 6926 E. Fourth Plain Blvd.

Department of Forest Gifford Pinchot P.O. Box 8944

Agriculture Service National Forest Vancouver, WA 98668-8944

Reply To: 2450 Date:

Subject: ___________________ Timber Sale, Contract No. ______

To: _______________________

_________________________

_________________________

In accordance with Special Contract Provision C6.1, this is to inform you that I am designating ____________________________ as a Construction Inspector-In-Training (CIIT) for the subject timber sale contract. The CIIT will be working under the direct, on the ground, supervision of the designated Inspector or ER. Training will be provided in the complexities of contract field inspection, administrative requirements, contract documentation, and inspection methods and procedures.

The responsibilities of the Construction Inspector-In-Training are:

1.Read and become familiar with the contract, concentrating on the specifications and plans.

2.Read and become familiar with all other documents associated with the contract, including any Environmental Analysis and project design prescriptions.

3.Maintain a project daily diary of all occurrences or developments which happen while the CIIT is on the project.

4.When the CIIT observes activities which are apparently are not in compliance with the terms of the contract the CIIT will immediately notify the designated inspector or ER.

5.The CIIT will refer all questions regarding this contract to the Designated Inspector, or to the ER.

All dealings with the contractor, including Notices of Non-compliance and contract changes, are the specific responsibility of the Inspector, the ER, the FSR, or the Contracting Officer.

Forest Service Representative

cc: SO-TM CI ER SA

13.2 - Attitudes and Actions for Sale Administration. - Inspections are to be conducted as often as needed to insure that all resources are protected and to insure that the purchaser is in compliance with the Timber Sale Contract.

Sale administration personnel are to inspect sale operations and shall refrain from supervising purchaser's employees on timber sales. Timber sales that contain Provision C6.1 require the purchaser to provide daily supervision to the sale area when operations are in progress, see Chapter 11.12.

When inspecting sale areas, sale administration personnel shall request the Purchaser's Field Representatives to accompany them. Sale administration personnel shall insist that purchasers provide all direction to their personnel (misinterpreted instructions from Forest Service personnel could result in claims against the Government).

Sale administration personnel shall document every visit to active sale areas, when the visit was in conjunction with sale administration duties or responsibilities. The time the Sale Administrator/Inspector arrived on the sale area and the time they left the sale area will be recorded on the inspection reports. The inspection reports shall be completed, discussed, and signed by both parties, before leaving the sale area.

If signatures are not available, the Inspector must state why they are not, state "signature not available" in the appropriate place, and indicate who a copy of the inspection report was left with. Timber sale inspections will not be mailed to purchasers for signatures.

Sale administration personnel shall document when other personnel accompany them or are observed on the sale area. When strangers are observed on the sale area, sale administration personnel will also document vehicle descriptions, license numbers, and any other pertinent information.

The original copy of all inspection reports are to be forwarded to the Contracting Officer within three days.