POSTING NOTICE. Supplements to this manual are numbered consecutively. Check the last transmittal sheet received for this manual to see that the above supplement number is in sequence. If not, obtain intervening supplement(s) at once. Do not post this supplement until the missing one(s) is received and posted. After posting, place the transmittal sheet at the front of the title and retain until the first transmittal of the next calendar year is received. The last Forest Headquarters Supplement to this Manual was GP Supp. No. 1, dated July 10, 1970.

Number of Sheets

Page Document Name Superseded New

7312.1 GP Supp. No. 1 (7/70) 1 2

Digest:

Updates Forest policy for maintaining site development plans and procedures for keeping "as-built" plans up-to-date.

TED C. STUBBLEFIELD

Forest Supervisor

7312 - PLANNING

7312.1 - Plans. Site plans must be kept current to accurately portray buildings, utility systems, parking areas, etc., as constructed on the site.

The following procedures will be followed in keeping the "as-built" plans up-to-date.

1. Each field unit shall maintain one set of site drawing prints which shall be designated as "current as-built".

2. Annually by December 1, "current as-built" prints shall be submitted to the Forest Supervisor for reprinting. If no changes have occurred, a memorandum to that effect will suffice.

3. Request for approval of changes on the site shall include a copy of the site plan with the proposed change clearly indicated.

Example of proposals requiring approval are as follows:

a. Additions, deletions, or changes in water and sewer

systems, road systems, parking areas, and electrical services.

b. Changes in clearing, grading, and drainage.

c. Placement of additional structures.

d. Changes of plant material on an approved landscape plan.

After review, the site plan shall be returned to the unit with the designated action. If the proposal is approved and after work is completed, the unit shall accurately survey and draft the change on the "current as-built" print.

Other changes on the site, not requiring approval, shall be accurately documented on the "current as-built" print by the unit as the changes occur and then submitted at the time of the annual update.

4. Appropriate surveying tools shall be used to gather field data for recording changes. Distances and elevations shall be measured from appropriate reference points.