FOREST SERVICE MANUAL

Bedford, Indiana

TITLE 2400 - TIMBER MANAGEMENT

Hoosier NF Supplement No. 2400-1996-2

Effective September 6, 1996

POSTING NOTICE: Supplements to this title are numbered consecutively by calendar year. Check the last transmittal sheet received for this title to see that the above supplement number is in sequence. Do not post this supplement until the missing one(s) is received and posted. After posting, retain this transmittal sheet until the next supplement to this title is received. Place it at the front of the title.

Superseded New

Page Code (Number of Sheets)

2400 4 5

Digest: Updates designation of authority for permitting timber use includingthe designation of an alternate Contracting Officer.

KENNETH G. DAY

Forest SupervisorFSM 2400 - TIMBER MANAGEMENT

HOOSIER NATIONAL FOREST SUPPLEMENT 2400-96-2

EFFECTIVE 9/6/96

2404.12 - Designation of Authority for Permitting Timber Use: Contracting Officers for timber use as provided for in the Contract Disputes Act of 1978 for the Hoosier National Forest are:

1. Forest Supervisor, Hoosier NF

2. Rex Mann, Daniel Boone NF 1/

3. Lanier Payne, Alternate CO, Daniel Boone NF

All timber sales that exceed the authorization of District Rangers will be signed by one of these individuals as Contracting Officer. They are delegated full timber use authority. They have Contracting Officer responsibilities, as outlined in FSH 2409.15, Ch 04.1, and are the only individuals that may sign documents as Contracting Officer.

District Rangers are delegated authority to permit timber use as shown in Hoosier Supplement 2400-96-1, Page 4 of 4. They will sign all sale contracts, permits, and other contract documents, such as modification, as District Ranger. District Ranger responsibilities for contracts sold under their authority include:

1. Determination of the highest qualified bidder.

2. Determination of financial responsibility of new timber purchasers. Financial ability of operators who have previously completed sales should be determined if there is any reason to question their ability to complete the contract.

3. Advertisement and award of the contract in accordance with 36 CFR 223.

4. Designation of the sale adminstrator.

5. Decision on requests to cut and remove minor amounts of species or products not included in the contract.

6. Approval of third party agreements.

1/ Will function as the principle Contracting Officer for the Hoosier National Forest.

7. Decision on contract term extensions, adjustments, modifications, and closure when requested by the purchaser for those contracts sold under District Ranger authority.

8. Transfer of purchaser credit.

Responsibilities for contract actions for sales sold by the Forest Supervisor's office remain with the Forest Supervisor.

District Rangers are designated as Forest Service Representatives (F.S.R.). The F.S.R. is responsible under the contract to give and receive notice regarding performance, to take action, and to be readily available to the sale area. Under the Contracting Officer, this person heads up the District team which administers the contract, and has the additional responsibility of describing the authority and limitations of the sale administrator and advising the purchaser in writing of this action. The F.S.R. has authority to accept work and to delegate this authority in writing.

When required, the C.O. appoints the Engineering Representative (ER), who may appoint a Construction Inspector (CI). The ER is responsible for obtaining contract compliance in engineering matters, including documentation of changes relating to specified roads. Specific responsibilities of the ER and CI are defined in their letters of delegation from the CO and ER, respectively.An Assigned Engineer, when required, is appointed by the C.O. to participate in the final acceptance inspection for specified road construction. (FSM 2451.61 and FSM 7721.33)

The authority delegated in Hoosier Supplement 2400-96-1 may be redelegated by the District Ranger; however, the authorization for commercial sales over $10,000 appraised value cannot be redelegated. District Staff Officers, if delegated the authority, will sign timber sale contracts, permits, and related correspondence "For" the District Ranger. They will not be signed by an "Acting" unless the individual has received delegated sale authority for that size sale and has been designated "Acting" under R9-FSM 1238. Contracts that exceed the delegated responsibility of an Acting District Ranger must be signed by a Contracting Officer.A timber sale contract file will be maintained at the Daniel Boone NF S.O. for each timber sale.

Timber sale documents will be submitted to the S.O. according to the following schedule:

A. At advertisement:

Bid Packet including--

-Advertising order with copy of advertisement (provide proof copy from

newspaper as soon as available so that prompt payment may be processed)

-Prospectus

-Sale Area Map

-ADP Volume Summary

-Volume Summary Computation Sheet

Transaction Evidence Appraisal Worksheets

B.Within three (3) work days after bid opening:

-Copies of all bid forms (FS 2400-14)

-Appraisal Summary (2400-17)

-KV Plan

-Copy of Timber Sale Contract (with exception of page 1)

-Copy of Award Letter (or name and address of successful bidder if turnback road)

C.As soon as available:

-Conformed copy of Page 1 of Contract

-SF-25 Performance Bond, Letter of Credit, or Check for Cash Bond

-R-9 2400-15 to report sell

D.As appropriate:

-Payment Unit Release/Cut/Acceptance

-R-9 2400-15 to report cut

-Non-routine correspondence such as contract extensions, modifications, suspensions, developing problems, changes in operating schedules, etc.