Concessionaire Desk Guide
October 1997
(Including November 1998 Errata)
Links to Content (pdf)

Cover (32K)

Table of Contents (108K)

Chapter 1: Introduction 1-1 (239K)

- Preface 1-1
- Acknowledgements 1-1
- Program Objective 1-1
- Purpose of the Desk Guide 1-1
- Background 1-2
- Benefits of Campground Concessions 1-2
- Authority for Campground Concessions 1-3

Chapter 2: Concession Feasibility 2-1 (215K)

- Programmatic Feasibility 2-1
- Conversion to Dispersed Use 2-1
- FS Management 2-1
- Recreation Fee Demonstration Program 2-1
- G-T Concessions 2-2
- Private/Public Ventures (PPV) 2-2
- Term Permit Program 2-2
- Site-Specific Feasibility 2-3
- Local Site and Facilities 2-3
- Condition of the Facility 2-3
- Review of Concession in Context of Recreation and Infrastructure Maintenance Program 2-3
- Site History 2-3
- Scope of the Concession 2-3
- Agency Management 2-3
- Budgetary Constraints 2-3
- Other Considerations 2-4
- Economic Viability 2-4
- Customer Service Needs 2-4
- Effects on the Local Community 2-4
- NEPA Documentation 2-4
- Appendix 2A: Feasibility Assessment 2-5 (312K)
- Appendix 2B: Economic Feasibility of Conversion to a Concession 2-9 (185K)
- Appendix 2C: Cost/Benefit Analysis for Conversion to a Concession 2-11 (83K)
- Appendix 2D: Income/Expense Worksheet for Determining Economic Viability of a Concession 2-13 (81K)

  Chapter 3: The Prospectus 3-1 (1.34M)

- Considerations for Issuing a Prospectus 3-1
- Developing a List of Potential Applicants 3-1
- Customer Service 3-1
- Application Evaluation Plan 3-1
- The Evaluation Team 3-2
- The Evaluation Criteria 3-2
- Relative Importance of Evaluation Criteria 3-5
- Time Frame for Preparing a Prospectus 3-6
- Development of a Prospectus 3-7
- Cover Sheet 3-7
- Table of Contents 3-7
- Introduction 3-7
- Site Descriptions and Income-and-Expense Data 3-8
- Area Description 3-8
- FS Site Descriptions 3-8
- Income-and-Expense Data 3-9
- The Opportunity 3-9
- FS Programs and Policy 3-9
- Special-Use Permit to Be Issued 3-11
- G-T Fee Offset Agreement 3-11
- Standard Operating Plan Provisions 3-12
- Proposed Operating Plan Provisions 3-14
- Operating Season 3-15
- Staffing 3-15
- Required Services 3-15
- Optional Services 3-16
- Concessionaire Income and Expenses 3-17
- Other Required Submissions 3-20
- Financial Documents 3-20
- Miscellaneous Submissions 3-21
- Appendices and Other Documents 3-21
- Mandatory Appendices 3-21
- Optional Appendices 3-21
- Documents Available upon Request 3-21
- Advance Public Notice 3-22
- Notice of the Opportunity 3-33
- Target Audience 3-22
- Appendix 3A: Sources for Potential Applicants 3-23 (21K)
- Appendix 3B: FS 6500-25, Request for Verification. 3-24 (13K)
- Appendix 3C: Time Frame for Issuance of a Prospectus 3-26 (27K)
- Appendix 3D: Prospectus Outline 3-28 (76K)
- Appendix 3E: Inventory of Government-Furnished Property 3-33 (55K)
- Appendix 3F: FS 2700-4h, 'Special-Use Permit for Campground and Related Granger-Thye Concessions. 3-35 (65K)
- Appendix 3G: Sample List of Holder-Furnished Property 3-54 (35K)
- Appendix 3H: Sample Holder Maintenance-and-Reconditioning Plan 3-55 (61K)
- Appendix 31: FS 6500-24, Financial Statement 3-57 (7K)
- Appendix 3J: Sample Notification of a Concession Opportunity 3-62 (27K)

  Chapter 4: Selecting a Concessionaire 4-1 (235K)

- Evaluation Method 4-1
- Fixed Weights 4-1
- Non-Fixed Weights 4-1
- Tradeoff Analysis 4-1
- Evaluation of Applications 4-2
- Selection of an Applicant 4-3
- Establishing a Competitive Range 4-3
- Written or Oral Discussions 4-3
- Issuance of a Permit 4-4
- Follow-Up 4-4
- FOIA Requests 4-4
- Appeals 4-5
- Prerequisites to Issuance of a Permit 4-5
- Appendix 4A: Sample Rating Sheet 4-6 (211K)
- Appendix 4B: Sample Notification Letter: Selected Applicant 4-10 (49K)
- Appendix 4C: Sample Notification Letter: Non-Selected Applicant 4-12 (48K)
- Appendix 4D: Determination of Financial Ability 4-13 (88K)

  Chapter 5: Permit Fees and G-T Fee Offset 5-1 (26K)

- Establishing the Permit Fee 5-1
- Establishing a Minimum Fee Based on Appraisal 5-1
- Fee Component for the Use of Government Land 5-2
- Fee Component for the Use of Government Improvements 5-2
- Combined Fee 5-2
- Establishing a Minimum Fee Based on Gross Receipts 5-2
- Establishing a Minimum Fee Based on a Schedule 5-2
- G-T Fee Offset 5-2
- Alteration of Government Improvements during M&R 5-3
- G-T Fee Offset Agreement and Certification 5-3
- Long-Term Government M&R 54
- 1. Modified Fee Schedule for Accelerated G-T Fee Offset Work 54
- 2. FS Performs Work under Collection Agreement 5-4
- Offset for Concessions Involving Multiple Sites . 5-4
- Collection Agreements for G-T Fee Offset Projects 5-4
- Permit Fee Payments 5-5
- Appendix 5A: Sample Government M&R Projects 5-6 (47)
- Appendix 5B: Sample Annual Granger-Thye Gee Offset Agreement 5-8 (29K)
- Appendix 5C: Granger-Thye Fee Offset Certification Form 5-10 (34K)

  Chapter 6: Technical Issues 6-1 (222K)

- Insurance 6-1
- Master Policy Review 6-1
- Liability Insurance 6-2
- Casualty Insurance 6-2
- Combined-Single-Limit Policies 6-3
- Insurance for Multiple Permits 6-3
- Insurance for Permits Issued to States 6-3
- Insurance for Permits Issued to Federal Agencies 6-3
- Administering Insurance Coverage 6-3
- Bonding 6-4
- Type of Bond 6-4
- Forms of Bonding 6-5
- Collection Agreements 6-5
- Appendix 6A: Performance Bond for Special-Use Permits 6-7 (6K)
- Appendix 6B: Sample Collection Agreement for G-T Fee
- Offset Work 6-8 (40K)

  Chapter 7: Permit Administration 7-1 (139K)

- Training 7-1
- Orientation 7-1
- Permit and AOP Review 7-1
- Performance Evaluations 7-1
- Adverse Actions 7-2
- Revocation and Suspension 7-2
- Termination 7-3
- Claims against the Holder 7-3
- Health and Safety Inspections 7-3
- Appendix 7A: Standard Performance Evaluation Form for
- Campground and Related Granger-Thye Concessions 7-4 (105K)
- Appendix 7B: Enforcement Action Checklist 7-8 (41K)
- Appendix 7C: Sample Noncompliance Letter 7-9 (78K)

  Chapter 8: Operations Library 8-1 (16K)

- Appendix 8A: Use and Revenue Data 8-2 (10K)
- Appendix 8B: National Recreation Reservation Service 8-4 (7K)
- Appendix 8C: Interpretive Services at Concession Campgrounds 8-5 (147K)
- Appendix 8D: Concessionaire Compliance with Labor Law 8-8 (119K)
- Appendix 8E: Law Enforcement at Concession Campgrounds 8-11 (219K)
- Appendix 8F: Customer Service Comment Cards 8-16 (18K)