Concessionaire Desk Guide
October 1997
(Including November 1998 Errata)
Links to Content (pdf)

Cover (32K)

Table of Contents (108K)

Chapter 1: Introduction 1-1 (239K)

Preface 1-1

Acknowledgements 1-1

Program Objective 1-1

Purpose of the Desk Guide 1-1

Background 1-2

Benefits of Campground Concessions 1-2

Authority for Campground Concessions 1-3

Chapter 2: Concession Feasibility 2-1 (215K)

Programmatic Feasibility 2-1

Conversion to Dispersed Use 2-1

FS Management 2-1

Recreation Fee Demonstration Program 2-1

G-T Concessions 2-2

Private/Public Ventures (PPV) 2-2

Term Permit Program 2-2

Site-Specific Feasibility 2-3

Local Site and Facilities 2-3

Condition of the Facility 2-3

Review of Concession in Context of Recreation and Infrastructure Maintenance Program 2-3

Site History 2-3

Scope of the Concession 2-3

Agency Management 2-3

Budgetary Constraints 2-3

Other Considerations 2-4

Economic Viability 2-4

Customer Service Needs 2-4

Effects on the Local Community 2-4

NEPA Documentation 2-4

Appendix 2A: Feasibility Assessment 2-5 (312K)

Appendix 2B: Economic Feasibility of Conversion to a Concession 2-9 (185K)

Appendix 2C: Cost/Benefit Analysis for Conversion to a Concession 2-11 (83K)

Appendix 2D: Income/Expense Worksheet for Determining Economic Viability of a Concession 2-13 (81K)

Chapter 3: The Prospectus 3-1 (1.34M)

Considerations for Issuing a Prospectus 3-1

Developing a List of Potential Applicants 3-1

Customer Service 3-1

Application Evaluation Plan 3-1

The Evaluation Team 3-2

The Evaluation Criteria 3-2

Relative Importance of Evaluation Criteria 3-5

Time Frame for Preparing a Prospectus 3-6

Development of a Prospectus 3-7

Cover Sheet 3-7

Table of Contents 3-7

Introduction 3-7

Site Descriptions and Income-and-Expense Data 3-8

Area Description 3-8

FS Site Descriptions 3-8

Income-and-Expense Data 3-9

The Opportunity 3-9

FS Programs and Policy 3-9

Special-Use Permit to Be Issued 3-11

G-T Fee Offset Agreement 3-11

Standard Operating Plan Provisions 3-12

Proposed Operating Plan Provisions 3-14

Operating Season 3-15

Staffing 3-15

Required Services 3-15

Optional Services 3-16

Concessionaire Income and Expenses 3-17

Other Required Submissions 3-20

Financial Documents 3-20

Miscellaneous Submissions 3-21

Appendices and Other Documents 3-21

Mandatory Appendices 3-21

Optional Appendices 3-21

Documents Available upon Request 3-21

Advance Public Notice 3-22

Notice of the Opportunity 3-33

Target Audience 3-22

Appendix 3A: Sources for Potential Applicants 3-23 (21K)

Appendix 3B: FS 6500-25, Request for Verification. 3-24 (13K)

Appendix 3C: Time Frame for Issuance of a Prospectus 3-26 (27K)

Appendix 3D: Prospectus Outline 3-28 (76K)

Appendix 3E: Inventory of Government-Furnished Property 3-33 (55K)

Appendix 3F: FS 2700-4h, 'Special-Use Permit for Campground and Related Granger-Thye Concessions. 3-35 (65K)

Appendix 3G: Sample List of Holder-Furnished Property 3-54 (35K)

Appendix 3H: Sample Holder Maintenance-and-Reconditioning Plan 3-55 (61K)

Appendix 31: FS 6500-24, Financial Statement 3-57 (7K)

Appendix 3J: Sample Notification of a Concession Opportunity 3-62 (27K)

Chapter 4: Selecting a Concessionaire 4-1 (235K)

Evaluation Method 4-1

Fixed Weights 4-1

Non-Fixed Weights 4-1

Tradeoff Analysis 4-1

Evaluation of Applications 4-2

Selection of an Applicant 4-3

Establishing a Competitive Range 4-3

Written or Oral Discussions 4-3

Issuance of a Permit 4-4

Follow-Up 4-4

FOIA Requests 4-4

Appeals 4-5

Prerequisites to Issuance of a Permit 4-5

Appendix 4A: Sample Rating Sheet 4-6 (211K)

Appendix 4B: Sample Notification Letter: Selected Applicant 4-10 (49K)

Appendix 4C: Sample Notification Letter: Non-Selected Applicant 4-12 (48K)

Appendix 4D: Determination of Financial Ability 4-13 (88K)

Chapter 5: Permit Fees and G-T Fee Offset 5-1 (26K)

Establishing the Permit Fee 5-1

Establishing a Minimum Fee Based on Appraisal 5-1

Fee Component for the Use of Government Land 5-2

Fee Component for the Use of Government Improvements 5-2

Combined Fee 5-2

Establishing a Minimum Fee Based on Gross Receipts 5-2

Establishing a Minimum Fee Based on a Schedule 5-2

G-T Fee Offset 5-2

Alteration of Government Improvements during M&R 5-3

G-T Fee Offset Agreement and Certification 5-3

Long-Term Government M&R 54

1. Modified Fee Schedule for Accelerated G-T Fee Offset Work 54

2. FS Performs Work under Collection Agreement 5-4

Offset for Concessions Involving Multiple Sites . 5-4

Collection Agreements for G-T Fee Offset Projects 5-4

Permit Fee Payments 5-5

Appendix 5A: Sample Government M&R Projects 5-6 (47)

Appendix 5B: Sample Annual Granger-Thye Gee Offset Agreement 5-8 (29K)

Appendix 5C: Granger-Thye Fee Offset Certification Form 5-10 (34K)

Chapter 6: Technical Issues 6-1 (222K)

Insurance 6-1

Master Policy Review 6-1

Liability Insurance 6-2

Casualty Insurance 6-2

Combined-Single-Limit Policies 6-3

Insurance for Multiple Permits 6-3

Insurance for Permits Issued to States 6-3

Insurance for Permits Issued to Federal Agencies 6-3

Administering Insurance Coverage 6-3

Bonding 6-4

Type of Bond 6-4

Forms of Bonding 6-5

Collection Agreements 6-5

Appendix 6A: Performance Bond for Special-Use Permits 6-7 (6K)

Appendix 6B: Sample Collection Agreement for G-T Fee

Offset Work 6-8 (40K)

Chapter 7: Permit Administration 7-1 (139K)

Training 7-1

Orientation 7-1

Permit and AOP Review 7-1

Performance Evaluations 7-1

Adverse Actions 7-2

Revocation and Suspension 7-2

Termination 7-3

Claims against the Holder 7-3

Health and Safety Inspections 7-3

Appendix 7A: Standard Performance Evaluation Form for

Campground and Related Granger-Thye Concessions 7-4 (105K)

Appendix 7B: Enforcement Action Checklist 7-8 (41K)

Appendix 7C: Sample Noncompliance Letter 7-9 (78K)

Chapter 8: Operations Library 8-1 (16K)

Appendix 8A: Use and Revenue Data 8-2 (10K)

Appendix 8B: National Recreation Reservation Service 8-4 (7K)

Appendix 8C: Interpretive Services at Concession Campgrounds 8-5 (147K)

Appendix 8D: Concessionaire Compliance with Labor Law 8-8 (119K)

Appendix 8E: Law Enforcement at Concession Campgrounds 8-11 (219K)

Appendix 8F: Customer Service Comment Cards 8-16 (18K)