Transferring Data to the Laptop Using HyperTerminal

Setting Up the Laptop at the Office

Before transferring logged data to a laptop, you need to set up the laptop to receive the data.

Disabling the Infrared Port-

To disable the infrared (IR) port on a newer IBM ThinkPad:

Click on 'Start' (at the bottom left corner on the startup screen).
Double click on 'Settings > Control Panel > Infrared'.
The 'Infrared' box is displayed.
Click on the page tab for 'Options'. Uncheck the box 'Enable infrared communication'.
Click on the page tab for 'Preferences'. Check the box 'Display infrared icon on task bar'. This places an infrared icon with a slash across it at the bottom right of the startup screen to verify that the infrared port is disabled.
The other two boxes on the 'Preferences' page can be left checked. Click 'OK'.
Close the control panel by clicking on the 'X' at the upper right corner of the window.

Setting Up a HyperTerminal Connection-

Click on 'Start' (at the bottom left corner on the startup screen).
Click on 'Programs > Accessories > HyperTerminal (single click) > Hypertm.exe' (double click).
The 'HyperTerminal' screen will display.
The 'Connection Description' box will appear. Type in a name and pick an icon to identify your HyperTerminal.
Click 'OK'.
The 'Phone number' box will appear. At the bottom of this box, click on the arrow beside 'Connect Using' and choose 'Direct to Com 1'. Click 'OK'.
The 'Com 1 Properties with Port Settings' box will appear. Click on the arrow next to 'Bits per second' and choose '9600'.
Data bits > 8.
Parity > none.
Stop bits > 1.
Flow control > Xon/Xoff.
Click 'OK'.
The HyperTerminal window will open and show 'Connected' on the button at the bottom of the window.
Leaving the HyperTerminal window open, click on 'File' at the top of the window. Choose 'Properties'. The 'Name you gave to identify your HyperTerminal' properties box will appear.
Click on the 'Settings' tab.
Check the 'Terminal keys' box.
Click on the arrow next to 'Emulation' and choose 'TTY'.
The 'Backscroll buffer lines' box needs to be set to 500. Type '500' or use the increase/decrease arrows (' ' or ' ') to get to 500.
Click on the 'ASCII Setup' box.
Check 'Send line ends with line feed'.
Check 'Echo typed characters locally'.
Check 'Append line feeds to incoming line ends'.
Check 'Wrap lines that exceed terminal width'.
Click 'OK'.
Click 'OK' on the 'Properties' page.
On the button bar at the top of the HyperTerminal window, click on the phone that has the receiver off. This will disconnect communications for now. The bottom bar in the HyperTerminal will display 'Disconnected'.
On the menu bar at the top of the HyperTerminal window, click 'File > Save As'.
Click on the down arrow on the right side of the 'Save In:' dialog box and choose 'Desktop'.
The name you chose for your HyperTerminal will appear in the 'File name:' dialog box.
Click 'Save'.
Close the HyperTerminal window by clicking 'File > Close' on the menu bar at the top.
Attach the RS-232 cable (gray nine-pin cable) from the DataRAM to the laptop.
On the laptop, open the 'HyperTerminal' icon created in the 'Laptop Setup' section.
'Connected' should display at the left side of the bottom bar of the HyperTerminal window.
If not, connect by clicking on the phone button on the button bar at the top of the HyperTerminal window-or by clicking on 'Call > Connect' in the menu bar above the button bar.
On the menu bar, click on 'Transfer > Capture Text'.
The 'File' window should read:

Capture Text
Folder: C:\windows\desktop\
File: \windows\desktop\Capture.TXT

Start
If the 'File' window doesn't read as shown above, type the information into the box.
Click the 'Start' button in the 'Capture Text' window.
[Capture].TXT is the default filename given to the data being downloaded. You can type in a different name if you wish. End the filename with the '.TXT' extension.
Click on the 'START' button on the laptop.
The DataRAM screen should be at the 'MAIN MENU'. Move the cursor to 'VIEW/TRANSFER DATA' and press 'ENTER'.

MAIN MENU
> START RUN
> ZERO/INITIALIZE
> VIEW/TRANSFER DATA
The following screen displays:

TAG #01
> VIEW LOGGED DATA
> TRANSFER TEXT FILE
> DELETE LOGGED DATA
Scroll to 'TRANSFER TEXT FILE' and press 'ENTER'.
'Sending data' will display on the DataRAM screen.
At the laptop, the data being transferred will scroll down the screen.
Stop the 'Capture' by clicking on 'Transfer > Capture Text > Stop' on the menu bar at the top of the HyperTerminal window.
Disconnect the connection by clicking on the disconnected phone button on the button bar at the top of the HyperTerminal window.
Close or minimize the 'HyperTerminal' window.
Double click to open the '[your filename].TXT' file to verify that the data were transferred to the laptop.

Transferring Data Into Excel

Click on the 'Start' button on the bottom left of the screen. Select 'Programs > Excel'.
On the Excel menu bar, click 'File > Open'.
If you placed the 'Capture.txt' file on the desktop, the 'Open' window will have the desktop icon on the left taskbar. Click on desktop.
Click on the triangle beside the 'Files of type' dialog box. Select: 'All Files (*.*)'.
Find the 'Capture.TXT' file and double click on it.
The 'Text Import Wizard' box will appear. Check 'Delimited'.
Click 'Next'.
Check the 'Comma' box. The 'Tab' box can stay checked.
Scroll down past the header information to view the data being imported.
Click 'Finish'.
The 'Capture.TXT' file should come into the Excel program with the data in separate columns.
Click 'File > Save As' on the menu bar.
Give the file a useful name (date, fire, and so on) with an '.XLS' extension.
When the data has been saved in Excel, the 'Capture.TXT' file can be deleted.
Left click to highlight the 'Capture.TXT' icon. Right click on the icon and select 'delete' from the popup menu.

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