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Engineering Field Notes Guidelines for Authors

Proposed articles should be double-spaced text in 10- or 12-point Arial or Helvetica type fonts, left margin justified. To ensure that design layout conforms to Forest Service publication standards, submit graphic elements, such as tables, charts, and photographs as separate files. Submit manuscripts as Microsoft Word documents (either Macintosh or Windows format) on 3.5-inch floppies, Iomega products (ZIP 100), or recordable CDs, or send by e-mail.

When soliciting photographs for your document, encourage photographers to capture the sharpest image possible by moving close to the primary subject, so that it fills at least three quarters of the frame. Request vertical and horizontal photos in at least three different exposures for each subject to allow maximum design flexibility. (For cameras that lack adjustable f-stop lens settings, use the +/- exposure adjustment for different exposures.)

Photographers must use digital cameras that provide print or publication quality images. Provide 1-megabyte .jpeg files (for electronic use) or 5-megabyte .tif files for print publications. Designers can convert .jpegs into .tif files for professional page layout.

Use of Kodak photo CDs, Agency-provided desktop scans, or images from online sources are not recommended. Such images often have insufficient clarity (required minimum resolution is 300 dpi or dots per inch.) Internet photos generally only have a resolution of 72 dpi.

Provide sources for all photographs and have written permission for use of non-USDA Forest Service material. (Standard permission forms are available.) Photographs must be cleared through the USDA Forest Service – Office of Communication and USDA Photo Division.

Follow USDA guidelines for current information on including photographs in your document. See www.usda.gov/agency/oc/design/ for current information.

1. Slides (originals or first generation duplicates, preferably multiple frames of each subject) housed in a protected box or archival slide sheet.
2. Transparencies (4 by 5 inches or larger, preferably multiple frames of each subject) should be housed in archival slide sheets.
3. Prints (4 by 5 inches or larger, glossy finish, black and white or color format).

For additional information on preparing documents for the Engineering Management Series, contact Sandy Grimm, Engineering Publications. Phone: 703-605-4503, E–mail: Sandra Grimm/WO/USDAFS@FSNOTES or sgrimm@fs.fed.us.

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