Correcting Resource Attributes for a Resource with a Failed Inspection (Inspection Correction Modification)

If your resource has failed an inspection, the CO can initiate an inspection correction modification to allow you to correct your resource attributes.

IMPORTANT If the CO re-generates the DPL and your resource has a "Fail" status, the resource will NOT appear on the DPL.

Once the CO initiates the modification, you will get an e-mail message and an alert message on the main Home page informing you that the agreement you have has a modification.

Business Rules for Inspection Correction Modification

When responding to an inspection correction modification, you should be aware of the business rules that will be applied.

• When responding to a modified agreement and applying resource updates, you CANNOT change the VIN for your resource, the Dispatch Center, or Prices (Rates) for your modification response.
• If you need to correct the VIN for your resource, you can use the Replace Resource option. You will need to create a new resource using your existing resource information and use the correct VIN number for that resource. Then, in the Agreement Modification Response wizard, use the Replace Resource option and select the correct VIN.
• If you are replacing a resource...
• The replacement must be with equal or better equipment, which means the attributes may be better, but the resource type is the same.
• You MUST use the same Dispatch Center and Prices (Rates) that you used for the replaced resource, so you will be unable to make any changes to those items.
• If you make changes to attributes that have CBA points associated with them, the changes may affect your ranking on the DPLs.
• VIPR will create a new dispatch priority list (DPL) with the new resource detail, and will use any attribute changes to re-sort the order of the vendors on the DPL.
• If you wish to associate or disassociate a EFT on agreement, you can do so in the Agreement Modification Response wizard for a Standard/Extend modification, Rollover modification, or Inspection Correction modification
• If you did not originally include a EFT on your quote that was awarded, you can associate a EFT to the agreement through a Standard/Extend modification, Rollover modification, or Inspection Correction modification.

To respond to an inspection correction modification:

1. From the Alert message, click on the Review Changes link OR from the Home page, click on the My Agreements tab to find the modification in progress. 
2. In the Agreement table, notice the indented row under the agreement, which indicates there is a modification to the agreement and displays the following information about the modification:

• Type of modification
• Award End Date
• Date the last modification was started
• Status - indicates the type of action required by you

Notice in the Response Status column the status is "Awaiting Vendor Signature."

3. In the table, in the Action column, click on the Submit a response to this modification icon () to open the Agreement Modification Response wizard.
4. In the Review Modification step, view the Modification Summary, which includes a description of the modification. For more details, click on the View Mod PDF button ().
5. Click the Continue button to proceed to the next step.
6. In the Apply Resource Changes step, in the Action column, from the drop-down list, select the appropriate action you wish to make with the inspection correction modification. Your choices are NO CHANGES TO RESOURCE, UPDATES TO RESOURCE, REPLACE RESOURCE, or WITHDRAW RESOURCE.

7. In the Resource Comparison table, view the changes from your original resource to your current resource. The changes will be highlighted in bold, red text. (To view the Resource Comparison table, click on the magnifying glass icon [].)
8. Click the OK button to close the Resource Comparison dialog box.
9. Click the Continue button to proceed to the next step.

10. In the Sign Modified Agreement step, click the Preview Modification Response button to view modification response package which lists your resources and their attributes and highlights any attribute changes that you wish to make through the modification.
11. Read the modification signature statement and if you agree to the statement, select the 'I Agree' check box.

12. Click the Submit button to submit your signed agreement modification submission.

IMPORTANT If you have an expired SAM record or your company name, DBA, company address, or mailing address in VIPR is different than what is in your SAM record, then you will be unable to submit your response to the modification. Depending on the issue, you must go through SAM to activate your SAM record OR use the "View/Import from SAM" button in the vendor application to get your VIPR company information in sync with SAM. Once the SAM issue is resolved, you can submit the modification response. For more information, see "The VIPR/SAM Interconnection"

13. Once you receive confirmation that your response was successfully submitted, click the Exit button to exit the wizard.
14. In the My Agreements table, notice the Status column has a status of "Awaiting Contracting Officer Signature."

IMPORTANT The FS inspector will determine whether or not your resource will require another in-person inspection. If an inspection is required, the inspector will coordinate that with you. When the CO reviews your new response and the inspection status from the inspector, if the CO changes the inspection results record for that resource from Fail to Pass, the CO will generate a new DPL, which will put the resource back on the DPL. The CO publishes the updated DPLs to the VIPR Web site at https://www.fs.usda.gov/business/incident/dispatch.php.

Once the CO signs the modification, the following occurs:

• In the Status column of the My Agreements table, the status changes to "Active."
• You can view the signed, modified agreement by clicking on the View Agreement PDF icon (). If you have replaced the resource, the Schedule of Items will show the details for the replacement resource, but will use the original resource's prices and dispatch center.
• You will receive an e-mail confirmation with the signed modification PDF attached, as well.
• On the main Home page, the Alert message about the modification is removed.
• The CO publishes the updated DPLs to the VIPR Web site at https://www.fs.usda.gov/business/incident/dispatch.php.
• The CO publishes the updated agreement to the VIPR Web site at https://www.fs.usda.gov/business/incident/vipragreements.php.

If you have any questions or concerns regarding the modification, contact the CO. Also, you should print the agreement for your records (see "Printing an Agreement").

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