Guidelines for the Closeout Meeting with the Agency Administrator
Reemphasize that the purpose of the investigation, the accident investigation
report, and the supporting materials
are for accident prevention purposes.
Review the accident’s sequence
of events and the team’s determination
of causal and contributing factors.
Remind the agency administrator
that this information is subject to review and approval by the Accident Review
Board.
Describe the process and the timeline for the remainder of the
investigation process. Reports usually take the full 45
calendar days to complete before the accident review board process begins.
In more complex investigations, more
time may be needed for the investigation process. Extensions may be requested.
Let
the agency administrator know that they will be notified of any changes in
the timeline.
Do not discuss disciplinary actions. A separate investigation
would have to be initiated to determine if any disciplinary
actions are appropriate. Expressing your opinion in these matters should
be handled very carefully.
Recognize any outstanding support that you
received from the unit or local agencies during the investigation.
Let
the agency administrator know that if they have any additional questions
or need support, they can contact you
for assistance.
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