Incident Business Practices

Currently Under Review for 2025 Fire Season.  Reach out to the contact list below if you need anything at all. 

This website is a collection of business items of interest to employees, forest administrative or budget officers, incident management teams, and program managers and provides links to sites with additional information. 

Pacific Southwest Region Operating Guidelines

• Standard Operating Procedures for Incident Administration (Welcome to R5 Guide)
• Region 5 Fire Incident VIPR Guide and Incident Only EERA Equipment Guide
• IMT Briefing Package
• R5 Finance Toolkit
• R5 Dispatch Procurement Crosswalk
• R5 Home Unit Incident Business Access-Training-Qualifications-Resources
• Chief's Letter of Intent for Wildfire
• R5 Finance eDoc Guide
• R5 Incident Business PDL Inclusion Request Form (Must have an Agency or FIRENET email address)
• US Government Rental Car Program Factsheet

Quick Links

• R5 Buying Team Resources
• Vendor Resources
• INBA Status Tool 

Related Links

• Incident Business Management Handbook Link
• Incident Business Practices
• I-Suite
• IROC
• FEMA - US Fire Administration
• NWCG - National Wildfire Coordinating Group
• NMAC - National Multi-Agency Coordinating Group
• National Incident Procurement
• Incident Payment Center (ASC - Internal)
• National Contracts
• BLM Standards for Fire Business

Incident Business Contacts

Personnel

  Administratively Determined (AD) / Emergency Workers (Casual Hires)

• R5 AD Guide
• 2025 Administratively Determined (AD) Pay Plan for Emergency Workers
• AD Authorization to Drive Government Owned Vehicle Sample Letter
• Casual Hire FEHB Fact Sheet

ASC Payment Procedures (Casual Pay)

• Forest Service Casual Hire Travel Process
• AD Travel Worksheet
• Incident Payment Guide
• Casual Pay Fax/Email Process
• Forms
  • PMS 934 - Single Resource Casual Hire Form
  • Casual Hire Lodging Subsistence Authorization
  • Fill-able OF-306 - Declaration for Federal Employment
  • I-9
  • Direct Deposit
  • W4
  • DE-4
  • Fill-able OF-288 - Emergency Firefighter Time Report

  AD Position Exceptions

• Currently Under Review

  DOI Casual Hires

• 2024 Department of Interior Administratively Determined (AD) Pay Plan for Emergency Workers
• Incident Payment Procedures for DOI Casuals

Compensation for Injury

• Forest Service Injury & Illness Reporting Process on Incident Assignments
• Injury Quick Reference
• Facilitating Treatment of Traumatic / Burn Injuries

ASC Payment Procedures for Agreements & Contracts (VIPR, EERA, National Contracts)

• Contract & Agreement Pay Fax/Email Process

Claims

• Incident Claims Process

Incident Replacement

• Region 5 Incident Replacement Guide

Acquisitions

• R5 Incident Procurement / Contracting Operations
  • Contractor Performance Evaluation
• Procurement & Property Service (PPS)
• At Incident Management Support Branch (AIMS)
• AIMS Process Flow Down

Cooperative Fire Agreements & Cost Shares

  Contacts

• Heidi Chambers, Supervisory Incident Business Specialist

          Heidi.Chambers@usda.gov

          (530) 648-6044                       

• Allison Stewart, Incident Business Specialist

          Allision.Stewart@usda.gov   

          (559) 920-5754

  Agreements

• California Fire Assistance Agreement (CFAA)
  • CFAA - Signed May 2020 with 2023 First Addendum Revisions
  • CFAA Change Letter, May 2020 with 2023 First Addendum Revisions
  • CFAA Travel Guidance
    • CFAA ICS-213 (2024)
  • CFAA Extension to Nov. 30th, 2025
• California Master Cooperative Wildland Fire Management and Stafford Act Response Agreement (CFMA)
  • Final CFMA 2018-2023
  • CFMA Exhibit B
  • CFMA Exhibit C
  • CFMA Exhibit D
  • CFMA Exhibit F
• Local Cooperative Fire Agreements
  • FS-1500-7 Cooperative Fire Agreement
  • Operating Plan
  • Sample FSLA5
  • FSLA-5 Activity Record

  National Memorandum of Understanding for Wildland Fire Management 

  California Conservation Corps (CCC) Agreement

  Reimbursement Process for Non-Suppression Activities under Cooperative Fire Agreement

• Supplemental Project and Financial Plan Template

Cost Shares

• Cost Share Flow Chart

Suppression Repair

• WFSU Suppression Repair Matrix

Job Code Direction

• 2025 Incident Job Code Direction
• Regional FY24 Fire Codes

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