Event/Commercial Permits

Many activities and events that take place on national forest lands are considered special uses and require a permit from the Forest Service. This page provides more information on specific types of permits.

You must not take any action before receiving a permit. Not all requests are granted. Any action you take before you receive a permit, such as occupying National Forest System Lands, or advertising or expending funds, is premature and at your own risk.

Commercial Filming and Photography

Commercial filming and photography on Santa Fe National Forest lands requires a permit. You must request a permit by submitting a completed Photography and Filming proposal form to the Recreation Permit Administrator.

If we approve the permit request, it can take weeks or months for you to receive approval, depending on the size and scope of the request.

Outfitter Guide: Request a New Permit or Renew an Expiring One

If you plan to provide outfitted and guided activities, including but not limited to, hiking, backpacking, climbing, fishing, hunting, skiing, rafting, camping, yoga, photography and painting courses, and horseback riding, you must apply for a special use permit.

If you would like to apply for a special use permit, or renew your expiring special use permit, you must submit the following to the Recreation Permit Administrator, in one email, by the deadline.

Hunting Outfitter

Document Due by
SF-299 form June 1st
Certificate of insurance. A current, valid certificate of insurance listing the US Government as an additional insured. June 1st
Operating plan, including detailed maps of the locations you will use and the activities you propose. June 1st
Estimated use worksheet, available in fillable pdf or excel. June 1st

 

Outfitter-Guides for All Other Activities

Document Due by
SF-299 form January 30th
Certificate of insurance. A current, valid certificate of insurance listing the US Government as an additional insured. January 30th
Operating plan, including detailed maps of the locations you will use and the activities you propose. January 30th
Estimated use worksheet, available in fillable pdf or excel. January 30th

Outfitter Guide: Valid Permit Holder's Annual Documentation

Current outfitter guide permit holders must complete the following annual paperwork requirements and submit the documents to the Recreation Permit Administrator, in one email, by the following deadlines:

Hunting Outfitter-Guides

Document Due by
Certificate of insurance. A current, valid certificate of insurance listing the US Government as an additional insured. On file always
Actual use report, available in either fillable pdf or excel. Annually by April 30th
Operating plan, including detailed maps of the locations to be used. Annually by June 1st
Estimated use worksheet, available in fillable pdf or excel. Annually by June 1st

Outfitter-Guides for All Other Activities

Document Due by
Certificate of insurance. A current, valid certificate of insurance listing the US Government as an additional insured. On file always
Actual use report, available in either fillable pdf or excel. Annually by
January 30th
Operating plan, including detailed maps of the locations to be used. Annually by
January 30th
Estimated use worksheet, available in fillable pdf or excel. Annually by
January 30th

Trip Itineraries

Throughout the year you must submit a trip itinerary form 48 hours in advance for any guided hunting trips, or 24 hours in advance for any other guided activities.

Guide and Vehicle Information

Your operating plans should have complete and accurate information on guides and vehicles before you submit them. If you need to add guides or vehicles at a later date, you must complete the add-on form and send it to the Permit Administrator at least 48 hours in advance of using that guide or vehicle for commercial purposes.

Note, the addition of guides or vehicles is at the authorized officer's discretion.

Recreation Events

Any recreation event (bike race, foot race, or other) that charges an entrance or participation fee, regardless of if a profit will be made or not, requires a permit. 

You must submit proposals for recreation events at least 3 months in advance of the anticipated event date.

It is important to note that we will not grant all permit requests Therefore, any action you take before you receive a permit, such as occupying National Forest System Lands, or advertising or expending funds, is premature and at your own risk. To submit a proposal, complete and send the following forms to the Recreation Permit Administrator, in one email.

To submit a proposal, complete and send the following forms to the Recreation Permit Administrator, in one email.

Document
Certificate of insurance. A current, valid certificate of insurance listing the US Government as an additional insured.
Actual use report, available in either fillable pdf or excel.
Operating plan, including detailed maps of the locations to be used.

You must pay a minimum fee of approximately $86 before receiving the permit.

Within 30 days after the event, you must send an actual use report, with the final financial information to the Recreation Permit Administrator, who will determine if additional billing is required.

Gatherings of 75 or More People

Any gathering of 75 people or more requires a special use permit even if no fees are charged. To submit a proposal for a gathering, complete and send the forms to the Recreation Permit Administrator in one email.

  1. Noncommercial group use application

Research Activities

Research activities on lands managed by the Santa Fe National Forest may require a special use permit. To submit a proposal, send the following items to the Recreation Permit Administrator in one email:

  1. Complete and send a SF-299
  2. Submit relevant details
  3. Pictures of equipment
  4. Maps

Download Forms

Title Download
SF-299 form Download form SF-299
Certificate of insurance Insurance information and example
Operating plan (outfitters/guides) Operating plan
Actual use (outfitter/guides) PDF
Excel
Estimated fee worksheet 
(outfitter/guides)
PDF
Excel
Itineraries (outfitter/guides) Hunting
NonHunting
Add a guide or vehicle (outfitter/guides) Add a guide or vehicle
Film request form Film request
Noncommercial group use application Noncommercial group use
Operating plan (recreation events) Recreation event operating plan
Actual use (recreation events) Rec event actual use worksheet

Key Contacts

Recreation Permit Administrator

Patrick Thomas
Santa Fe National Forest
Supervisor's Office
11 Forest Lane
Santa Fe, NM, 87508
Phone: 208-542-5817

Land and Special Uses Program Manager

Leah Hurley
Santa Fe National Forest
Supervisor's Office
11 Forest Lane
Santa Fe, NM, 87508
Phone: 505-551-2294


https://www.fs.usda.gov/main/santafe/passes-permits/event-commercial