All Federal agencies are required to conduct a driving record query of employees who need to have a Commercial Driver’s License (CDL) as a condition of employment. This is a U.S. Department of Transportation (DOT) requirement.

Employees must give prior consent to their employing agency before a query can be made and must register with the DOT Clearinghouse.

Designated Drug Test Coordinators will work directly with supervisors of employees whose positions require a CDL to work through the process of conducting driving record queries.  

What you need to do

Designated Drug Testing Coordinators will send emails directly to supervisors of employees who are required to have a CDL. This email will have a form that will need to be completed by the employee within 7 days and sent back to the Designated Drug Testing Coordinator.

Supervisors must inform the Designated Drug Testing Coordinator if there are any extenuating circumstances that impact the 7 day deadline, such as: leave, fire assignment, etc.

If the employee is no longer required to have a CDL, please inform the Designated Drug Testing Coordinator.

By Friday, Dec. 3, 2021, employees who are required to have a CDL, must register with the DOT Clearinghouse.

For additional information, please visit: HRM Drug Testing webpage.

Help is available
Open an HR Help case:

• Call: 1-877-372-7248, Press 2
• Email: hrm_contact_center@usda.gov
• Self-Service: ConnectHR, then click HR Help
• For detailed instructions, visit the HR Help How-to Add a Case Guide.