AQM Incident Business System

Open Google Chrome and TYPE in the URL.
IBS URL: https://ibs.fs2c.usda.gov (if bookmarked, please ensure only the web address is saved as shown here)

IBS User Guide - Vendor

PPS Incident Business System

Introduction

The Incident Business System (IBS) is a web-based application used by the USDA Forest Service to electronically record aircraft use and invoice contract aviation payments. The system requires that data be electronically entered into IBS by aircraft managers or other designated persons with a Data Entry role. The following workflow will be followed:

A Contracting Officer's Representative (COR) designated by the Contracting Officer (CO) will review and approve each invoice using their unique Personal Identification Number (PIN).
The COR will electronically package approved invoices to be sent to the contract vendor for their review and approval.
When a package is “sent to vendor”, the vendor will receive notification by email that a package is ready for review.
If the vendor requests any changes to the payment, those may be documented in IBS prior to returning the package to the COR for further review.
If the vendor agrees with the payment amount, they will electronically approve the package in IBS. This sends the package to the Albuquerque Service Center (ASC) Incident Database (IBDB) for final processing.

Access to the system will require an individual USDA eAuthentication account for all users. In addition, a secure PIN will be provided to the Contracting Officer Representatives (CORs). Contractors will be issued a PIN by the CO who administers their contracts. The PIN will be required for electronic approval of payment packages.

Access Request Process

FOREST SERVICE Employee

FS employees requesting initial access OR “Reactivating an Account”. Users must have a valid Lincpass to use this method.

New CORs must first be registered in IIPA (Those requesting a Data-Entry Role may skip this step):
1. Contact a USFS Aviation Contracting Officer to request your addition to IIPA as a COR
2. This task will be complete once the COR receives their “PIN” in an automated email. New CORs can then move on to Step 2.
Log in to USDA EIMS (Enterprise Identity Management Services): https://idm.icam.usda.gov/identityiq
1. User must be connected to the Forest Service network directly or via VPN
2. When you are directed to the USDA eAuthentication Login Page, you will be required to log in with your LincPass (PIV Card)
Confirm your supervisor (Manager) is correct in the system
1. Go to the Menu icon located near the top of the screen of the blue menu bar.
2. Go to “MANAGE IDENTITY” option.
3. Pick “UPDATE MANAGER”
4. From the Drop-down, select “Update Your Manager”, and click Next
5. Confirm your “Current Manager” is correct.
6. If it is not; go to “New Manager Options”, search for your Supervisor, select, and Submit to update.
Request IBS role
1. From the Menu icon in the top-left of the screen, go to the “MANAGE ACCESS” option and pick “MANAGE MY/USER ACCESS”.
2. (Supervisors only: you will pick your profile from those showing. Then click “Next.”)
3. You can search for “IBS” then scroll down to find the appropriate role: i.e. “FS_CFO_IBS_ABS-Data-Entry-internal” for Data-Entry, or “FS_CFO_IBS_ABS-COR-internal” for COR, etc.
4. Click on the check mark to the left of the role being requested, then “Next” at the bottom of the page.
5. Review and “Submit”

What’s Next?: Once submitted, your supervisor will receive an email stating they need to go to EIMS to approve your access. After supervisor approval, the request is sent to the Access Management Team (AMT) who will assign the requested role within 2 business days.

** Users MUST logon the same day request is processed/email received from DoNotReply.ICAM@ocio.usda.gov

For more detailed instructions go to the EIMS Access Request SharePoint site or refer to the Access Request & Reinstatement Table and “Click for EIMS Training Materials”.

Questions?: Contact the Access Management Team at SM.FS.asc_security@usda.gov for EIMS or IBS Access Request issues or questions.

Contact the IIA Helpdesk (866-224-7677) for all other IBS issues.

OTHER USERS (Non-Forest Service and ADs)

Directions for Vendors, ADs, Local/State Govt., etc., requesting initial access OR reactivating an account.

Note: All users must have an individual eAuth account. Non-DOI employees will also need a Login.gov account. These accounts can be created as needed, following the steps below.

Navigate to the IBS Login Page: https://ibs.fs2c.usda.gov
IBS will re-route users to eAuthentication. Depending on employment, select one of the following Agency Options:
1. DOI Employee: Select “U.S. Department of the Interior” from the drop-down menu and click Continue. Follow the prompts to complete the DOI login process.
2. All Others: Select “U.S. Department of Agriculture” from the drop-down menu and click Continue.
  - Choose “Customer” from the next screen, then “Login.gov”.
  - You may now log into their existing Login.gov account or create a new one.
  - Once logged in to Login.gov, you may be prompted to link your Login.gov account to an eAuth account. Select the appropriate option based on whether you have an eAuth account, then click Continue.
After completing the IBS login process, you will be directed to a “IBS Renewal/Registration Required” screen where some of your information will auto-populate. Complete the two drop-down boxes.
1. Select Role: select the appropriate role for which you require access
  - FS_IBS_ABS_Data-Entry-External (i.e.: HMGBs, ATGS, etc.)
  - FS_IBS_ABS-Vendor
  - FS_IBS_ABS-COR-External (rare circumstances that require prior approval)
2. Select CO/COR: select the appropriate CO/COR for the contract you will be working with.
  - Matt Olson: Airtankers, National Pilot Services, ASM Leadplane, Smokejumpers
  - Matt Morris: National Light Fixed Wing
  - Shelia Stoddard: Type I & II Helicopters
  - Jermain Compton: Type III Helicopters
  - Kay Brundage: NICC Jet, MAFFS, Amphibious Water Scoopers
  - Steve Peterson: Aircraft purchase, UAS, Flight Following
  - Amelia Velasco: Miscellaneous Aviation
  - Bob Pfeil: Aircraft Maintenance
  - Jeff Miller: COR
  - Ashlee Nelson: COR
3. Click submit and close your browser.
You will receive an email stating your request has been submitted. Once your request is CO/COR approved, the Access Management Team (AMT) may take up to 2-10 business days to process your request. If your access has not been granted after one week, please follow up with the CO/COR you selected. Please DO NOT submit a duplicate request or a request via email. All duplicate and/or email requests will be rejected.
You will receive an email from DoNotReply.ICAM@ocio.usda.gov when you have IBS access. You must log in on the same day your access is granted, or the account will be deactivated. If deactivated, you must submit a new request.