At-Incident Management Support (AIMS)

Incident Procurement

Welcome to the Incident Procurement website serving our interagency partners and current or potential vendors. Please click on one of the tab links provided above so we can help you find what you are looking for.

Find information about working with the Forest Service. If you're already a current Forest Service vendor, get information about the tools you need to use to manage your contracts.

AIMS

At-Incident Management Support (AIMS) offers warranted contracting support to National Forests with emergency incidents during initial attack until a Buying Team is assigned to the incident. AIMS will provide support for the life of the incident in the absence of Buying Team contracting support.

AIMS may establish preseason Incident Blanket Purchase Agreements (I-BPAs) with qualified contractors, services, or suppliers in order to expedite incident requirements forwarded to dispatchers and designated incident ordering officials.

AIMS has a vendor-specific email address and phone number for vendors to send their general inquiries and availability/capability information to: SM.FS.IPO_IIPA@usda.gov or (317) 563-1978. Each submittal or inquiry will be reviewed and responded to as time and personnel availability allows. Vendors can still register their resources on the Vendor Source List HERE. Thank you for your continued interest and support to the wildland fire mission!

Announcements to Vendors.

AIMS Vendor FAQ

AIMS Surge Center Information:

At-Incident Management Support Branch
SURGE CENTER
Process & Workflows
ACTIVATED AT PL3 AS NEEDED

INCIDENT UNIT RESPONSIBILITIES

• Micro-purchase Local Support • Processing of OF286 invoices & submitting payment packages for EERAs and LUAs (including LUA final walk through/close out • Providing documentation to COs for commercial agreements (services received/sign & date commercial invoice) • Coordinating with CO for commercial agreement equipment pickup and closeout (set expectation son process upfront) • Coordinating with vendors on release/pickup of EERA and LUA resources

Continue to use AIMS and VIPR DPLs to order vendors direct.
Identify need for warranted procurement support (EERA/LUA/Commercial above $2500 Service and $10K for Supply) verses micro-purchase (local support).
Forest Service Primary Jurisdictional Agency - Engage AIMS for warranted procurement support.
AIMS Surge Centers can provide support centralized within a GACC or remotely.

Email Resource Order (RO) & Gen Message to AIMS Inbox: sm.fs.woaims@usda.gov
EMAIL SUBJECT FORMAT: GACC:INCIDENT NAME RESOURCE and RO#
AIMS Duty Officer Phone: 720-473-4105

AIMS Duty Officer will push out order to appropriate Surge Centger via email.
AIMS DO will coordinate meetings and communication with/between active AIMS Surge Centers - to include transitions between AIMS proper & AIMS Surge Centers.

AIMS Surge Center Deputy DO will manage the Surge Center Inbox to receive and manage orders.
Deputy DO's will forward the RO email to assigned AIMS surge CO and add the item into the AIMS Tracker.
Deputy DO will be the POC for all field/GACC coordination meetings for area of responsibility - keep in communications with micro teams. Coordinate transitions. Request additional personnel from AIMS DO, if necessary.

Negotiate and execute order (use templates/suggested rate guides/historical awards):
- EERA/LUA PIIDS should be requested to reflect the GACC that the CO is supporting. Commercial: Home AAC.
- Check VIPR resources then map secondary source list - closet resources + fair and reasonable = award.
- All EERA's, LUA's and Commercial Agreements must be reviewed prior to sending to vendor for signature.
Tracker will be expected to be kept up to date with real time status and information. CO's should expect three or more agreements assigned at any given time. Expectation is 1 day or less turnearound for EERA/Commercial and 1-3 day turnaround for LUAs. Check for preseason LUA withing PPS IPO Incident Response Folders.
All documents will be uploaded into Tracker once completed - auto notification to dispatch/finance.
All Commercial Agreements will be expected to stay with assigned CO until it is time to close out - All invoices paid and FPDS-NG records completed with reconciliation.
FS jurisdictional claims while assigned to AIMS Surge will be settled by last CO (either award or modification).

AIMS
Fill Info and Doc arrow down image.

Dispatch/Finance can download documentation from the AIMS Tracker for needed fill information.
Incident Personnel can download all required documents from the AIMS Tracker.
Please do not make any edits or changes to the core AIMS Tracker. All changes required should be coordinated with AIMS Staff.

AIMS Dispatch Center Lookup

map of the U.S. Showing the Forest Service Regions

To respond to solicitations, vendors will need to know which Host Dispatch Center to select in the vendor application, depending on which solicitations vendors are responding to.

To determine the appropriate Host Dispatch Center to use, do the following:

Using the map above, click on the Region/Geographic Area that corresponds to the solicitation and is in the Geographic Area where you wish to submit an offer.
From the list, select a Host Dispatch Center.
Make a note of the Unit Identifierwhen you submit a quote on a solicitation using the vendor application.

What you need to know about the Dispatch Center drop-down lists in the Formatta resource information forms and in the drop-down list in the vendor application:

The lists are alphabetical by State and then by the Dispatch Center (i.e. AL-AIC, AR-AOC… WY-TDC).
An example of how to find the Dispatch Center: if you are responding to a solicitation from Forest Service Region 5, California, you would first look at the Host Dispatch Centers that start with “CA,” and then select the Host Dispatch Center for the city from which you wish to be dispatched, say, Redding; the Dispatch Center Unit Identifier is CA-RICC.
If you select a Host Dispatch Center that appears to be incongruent with your Vendor location, the Contracting Officer may request that you review your selection and possibly re-submit your offer.
Several centers are Geographic Area Coordination Centers (GACCs), as indicated by asterisks in the tables below.

Northern Rockies (NRCC)

Region	Unit Identifier	Center Name	City	State
1	ID-CDC	Coeur d'Alene Interagency Dispatch Center	Coeur d'Alene	ID
1	ID-GVC	Grangeville Interagency Dispatch Center	Grangeville	ID
1	MT-BDC	Billings Dispatch Center	Billings	MT
1	MT-BRC	Bitterroot Dispatch Center	Hamilton	MT
1	MT-DDC	Dillon Dispatch Center	Dillon	MT
1	MT-GDC	Great Falls Dispatch Center	Great Falls	MT
1	MT-HDC	Helena Interagency Dispatch Center	Helena	MT
1	MT-KDC	Kootenai Interagency Dispatch Center	Libby	MT
1	MT-KIC	Kalispell Interagency Dispatch Center	Kalispell	MT
1	MT-LEC	Lewistown Interagency Dispatch Center	Lewistown	MT
1	MT-MCC	Miles City Dispatch Center	Miles City	MT
1	MT-MDC	Missoula Interagency Dispatch Center	Missoula	MT
1	MT-NRCC	Northern Rockies Coordination Center	Missoula	MT

Rocky Mountain Region (RMCC)

Region	Unit Identifier	Center Name	City	State
2	CO-CRC	Craig Interagency Dispatch Center	Craig	CO
2	CO-DRC	Durango Interagency Dispatch Center	Durango	CO
2	CO-FTC	Fort Collins Interagency Dispatch Center	Fort Collins	CO
2	CO-GJC	Grand Junction Interagency Dispatch Center	Grand Junction	CO
2	CO-MTC	Montrose Interagency Dispatch Center	Montrose	CO
2	CO-PBC	Pueblo Interagency Dispatch Center	Pueblo	CO
2	SD-GPC	Great Plains Interagency Dispatch Center	Rapid City	SD
2	WY-CDC	Cody Interagency Dispatch Center	Cody	WY
2	WY-CPC	Casper Interagency Dispatch Center	Casper	WY

Southwest Region (SWCC)

Region	Unit Identifier	Center Name	City	State
3	AZ-FDC	Flagstaff Interagency Dispatch Center	Flagstaff	AZ
3	AZ-PDC	Prescott Interagency Dispatch Center	Prescott	AZ
3	AZ-PHC	Phoenix Interagency Dispatch Center	Phoenix	AZ
3	AZ-SDC	Show Low Interagency Dispatch Center (Formerly Springerville Interagency Dispatch Center	Show Low (Springerville)	AZ (AZ)
3	AZ-TDC	Tucson Interagency Dispatch Center	Tucson	AZ
3	AZ-WDC	Williams Interagency Dispatch Center	Williams	AZ
3	NM-ABC	Albuquerque Interagency Dispatch Center	Albuquerque	NM
3	NM-ADC	Alamogordo Interagency Dispatch Center	Alamogordo	NM
3	NM-SDC	Silver City Interagency Dispatch Center	Silver City	NM
3	NM-SFC	Santa Fe Interagency Dispatch Center	Santa Fe	NM
3	NM-SWC*	Southwest Area Coordination Center	Albuquerque	NM
3	NM-TDC	Taos Interagency Dispatch Center	Taos	NM
*This center is a Geographic Area Coordination Center (GACC).

Great Basin (GBCC)

Region	Unit Identifier	Center Name	City	State
4	ID-BDC	Boise Interagency Dispatch Center	Boise	ID
4	ID-CIC	Central Idaho Interagency Fire Center	Salmon	ID
4	ID-EIC	Eastern Idaho Interagency Fire Center	Idaho Falls	ID
4	ID-PAC	Payette National Forest Dispatch	McCall	ID
4	ID-SCC	South Idaho Interagency Dispatch Center	Shoshone	ID
4	NV-CNC	Central Nevada Interagency Dispatch Center	Winnemucca	NV
4	NV-ECC	Ely Interagency Communication Center	Ely	NV
4	NV-EIC	Elko Interagency Dispatch Center	Elko	NV
4	NV-LIC	Las Vegas Interagency Communications Center	Las Vegas	NV
4	NV-SFC	Sierra Front Interagency Dispatch Center	Minden	NV
4	UT-CDC	Color Country Interagency Fire Center	Cedar City	UT
4	UT-MFC	Moab Interagency Fire Center	Moab	UT
4	UT-NUC	Northern Utah Interagency Fire Center	Salt Lake City	UT
4	UT-RFC	Richfield Interagency Fire Center	Richfield	UT
4	UT-UBC	Uintah Basin Interagency Fire Center	Vernal	UT
4	WY-TDC	Teton Interagency Dispatch Center	Moose	WY

Northern California Ops (ONCC)

Region	Unit Identifier	Center Name	City	State
5	CA-CICC	Camino Interagency ECC	Camino	CA
5	CA-GVCC	Grass Valley Interagency ECC	Grass Valley	CA
5	CA-MICC	Modoc Interagency ECC	Alturas	CA
5	CA-MNFC	Mendocino National Forest Communication Center	Willows	CA
5	CA-NCIC	North Coast Interagency Communication Center	Eureka	CA
5	CA-ONCC*	Operations, Northern California	Redding	CA
5	CA-PNFC	Plumas National Forest Communication Center	Quincy	CA
5	CA-RICC	Redding Interagency ECC	Redding	CA
5	CA-SIFC	Susanville Interagency ECC	Susanville	CA
5	CA-YICC	Yreka Interagency ECC	Yreka	CA
*This center is a Geographic Area Coordination Center (GACC).

Southern California Ops (OSCC)

Region	Unit Identifier	Center Name	City	State
5	CA-ANCC	Angeles Communications Center	Arcadia	CA
5	CA-CCCC	Central California Communications Center	Porterville	CA
5	CA-LPCC	Los Padres Communications Center	Santa Maria	CA
5	CA-SDIC	San Diego Interagency Center	El Cajon	CA
5	CA-OSCC*	Southern California Geographic Coordination Center	Riverside	CA
5	CA-OVCC	Owens Valley Interagency Communications Center	Bishop	CA
5	CA-SBCC	San Bernardino Interagency Communications Center	San Bernardino	CA
5	CA-SICC	Sierra Interagency Communications Center	Fresno	CA
5	CA-STCC	Stanislaus Communications Center	Sonora	CA
*This center is a Geographic Area Coordination Center (GACC).

Pacific Northwest (NWCC)

Region	Unit Identifier	Center Name	City	State
6	OR-BIC	Burns Interagency Communications Center	Burns	OR
6	OR-BMC	Blue Mountain Interagency Coordination Center (formerly OR-NOC Northeast Oregon Interagency Fire Center)	LaGrande	OR
6	OR-COC	Central Oregon Interagency Dispatch Center	Prineville	OR
6	OR-EIC	Eugene Interagency Communication Center (Combined with OR-CVC)	Eugene	OR
6	OR-JDCC	John Day Communications Center	John Day	OR
6	OR-LFC	Lakeview Interagency Fire Center	Lakeview	OR
6	OR-RVC	Rogue Valley Interagency Communications Center (formerly OF-MIC Medford Interagency Communications Center)	Medford	OR
6	OR-RICC	Roseburg Interagency Communications Center	Roseburg	OR
6	OR-VAC	Vale District Dispatch	Vale	OR
6	WA-CCC	Columbia Cascade Communication Center (formerly Mt. Hood NF Dispatch OR-MHC) (formerly Gifford Pinchot NF Dispatch WA-GFC)	Sandy Sandy Vancouver	OR OR WA
6	WA-CWC	Central WA Interagency Communication Center	East Wenatchee	WA
6	WA-NEC	Northeast Washington Interagency Communication Center (formerly Colville National Forest Dispatch WA-CFC)	Colville	WA
6	WA-PSC	Puget Sound Interagency Coordination Center	Everett	WA

Southern Region (SACC)

Region	Unit Identifier	Center Name	City	State
8	AL-AIC	Alabama Interagency Coordination Center	Montgomery	AL
8	AR-AOC	Arkansas-Oklahoma Interagency Coordination Center	Hot Springs	AR
8	FL-FIC	Florida Interagency Coordination Center	Tallahassee	FL
8	GA-GIC	Georgia Interagency Coordination Center	Gainesville	GA
8	KY-KIC	Kentucky Interagency Coordination Center	Winchester	KY
8	LA-LIC	Louisiana Interagency Coordination Center	Pineville	LA
8	MS-MIC	Mississippi Interagency Coordination Center	Jackson	MS
8	NC-NCC	North Carolina Interagency Coordination Center	Asheville	NC
8	SC-SCC	South Carolina Interagency Coordination Center	New Ellenton	SC
8	TN-TNC	Tennessee Interagency Coordination Center	Cleveland	TN
8	TX-TIC	Texas Interagency Coordination Center	Lufkin	TX
8	VA-VIC	Virginia Interagency Coordination Center	Charlottesville	VA

Eastern Region (EACC)

Region	Unit Identifier	Center Name	City	State
9	IL-ILC	Illinois Interagency Dispatch Center	Murphysboro	IL
9	IN-IIC	Indiana Interagency Coordination Center	Tell City	IN
9	MI-MIDC	Michigan Interagency Dispatch Center	Cadillac	MI
9	PA-MACC	Mid-Atlantic Interagency Coordination Center (combined: Ohio, Central Appalachian & Allegheny Dispatch Centers)	Harrisburg	VA
9	MN-MNCC	Minnesota Interagency Coordination Center	Grand Rapids	MN
9	MO-MOC	Missouri Iowa Interagency Coordination Center	Rolla	MO
9	NH-NEC	Northeastern Interagency Coordination Center	Campton	NH
9	WI-EACC*	Eastern Area Coordination Center	Milwaukee	WI
9	WI-WIC	Wisconsin Interagency Coordination Center	Woodruff	WI
*This center is a Geographic Area Coordination Center (GACC).

FAQ

IBPA's

What is an I-BPA?

Incident Blanket Purchase Agreements (I-BPAs) are preseason agreements for incident support. I-BPAs replace Emergency Equipment Rental Agreements (EERAs) for preseason sign up of equipment for use on incidents. EERAs will still be used for equipment signed up at the incident

How are preseason Incident Blanket Purchase Agreements (I-BPAs) different than Emergency Equipment Rental Agreements (EERAs)?

I-BPAs are agreements that are negotiated and awarded prior to the fire season. Typically, these agreements are solicited on a 3-to-5 year cycle and will be posted at www.SAM.gov. I-BPAs are required to follow the commercial items procedures defined in the Federal Acquisition Regulation (FAR) AQUISITION.GOV

EERAs may be awarded at the incident depending on need. EERAs are emergency agreements that are negotiated at an incident will only be in effect until the end of the incident. Incident-only EERAs may not be awarded unless competitive agreements are exhausted or unavailable for the date and time needed.

How do I find a Forest Service solicitation for preseason incident procurement?

Solicitations are posted to System for Award Management (www.SAM.gov) under Contract Opportunities. Every solicitation is different, so read them carefully.

System for Award Management (SAM)

How often do I need to access my SAM account?

You must access your SAM account at least once every 12 months to validate or update your information and keep your SAM account active.

What happens if my SAM record has expired?

If your SAM record has expired and you have submitted quotes to solicitations, you will need to update your SAM record to re-activate it to be eligible to receive awards. If you have existing agreements, you will be unable to respond to modifications to the agreements until your expired SAM record is re-activated. The Government cannot make payments to vendors with an expired or inactive SAM account.

If the status for a new SAM record is "In Progress" or "Submitted," but the UEI can be found in the SAM Web site, then why am I getting a "UEI not found in SAM" error message?

If a vendor has a new SAM record that is "In Progress" or "Submitted," then it is still being processed by SAM and is not available for other applications. If the UEI is not associated with a SAM record, the vendor will receive an error message stating "UEI not found in SAM". The vendor will still be able to proceed through the registration; however, until the vendor's SAM record has finished processing in SAM with an "Active" status, the vendor will be ineligible to receive an award.

Note that the vendor will receive notification when their SAM record is "Active".

Vendors Source List

How do I update the resources that I have added to this list?

Currently there is no online process for vendors to see what they have added to this list. If you have required updates, contact the Vendor Source List Point of Contact or send an email request to sm.fs.woaims@usda.gov

What to do if you do not see your resource category on the form?

Use the category of “other”. This will allow you to add a resource category that is otherwise not listed

Will I be required to be active in the System for Award Management (SAM) to receive an Agreement?

You will be required to register with SAM in order to do business with the Federal Government as required by FAR 4.11.

Incident Procurement

AIMS

AIMS Surge Center Information:

AIMS Dispatch Center Lookup

Northern Rockies (NRCC)

Rocky Mountain Region (RMCC)

Southwest Region (SWCC)

Great Basin (GBCC)

Northern California Ops (ONCC)

Southern California Ops (OSCC)

Pacific Northwest (NWCC)

Southern Region (SACC)

Eastern Region (EACC)

AIMS Dispatch Priority Lists (DPL)

FAQ

IBPA's

System for Award Management (SAM)

Vendors Source List

AIMS Key Links

AIMS Preseason I-BPA Info

AIMS Vendor Source List

AIMS Finance Copies

Search by Agreement Number or Contractor

Agreement Search Results