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Move Handbook - Move Schedule

· Basic Rules
· Office Cleanup
· Hazards and Impacts
· Preparing for the Move
· Move Schedule
· Staging
· During the Move
· After the Move

Allow yourself plenty of time and be flexible

Publish a move schedule (see below) and be flexible

Be flexible

Communicate changes immediately

Coordinate all decisions closely with all players and be flexible

Sample Move Schedule:

December 13

Northwest Business System will relocate X2 files from 1st Floor (Docket) to 3rd Floor. (See Jon Foster for details.)

December 19, 20, and 21:

First Floor:

  • Movers will move office furniture to storage unit.
  • Movers will move filing cabinet's in docket room.
  • Movers will move X's furniture 4 fee away from West wall.

Second Floor:

  • Movers will move map files as noted by ID-956.

Third Floor:

  • Movers to move X's office furniture to new location.

December 26 to January 1:

Professional Office Services will start installing the filing systems on the first floor. They will work through the weekend and a security guard will be present.

January 15:

Office Pavilion will reconfigure unicor system furniture in Engineering.

Move excess X2 into Engineering.

January 15 to January 20:

Howells Furniture will install modular offices and partitions.

January 28:

Notify staff at least one week before starting the installation of system furniture.

Notify X to bring carts 2 days prior to installation date.

Movers will start removing furniture to make room for systems furniture. This will be done one day in advance of systems furniture. Employees will need to go to another office or reserve the computer training room.

Office Pavilion will install systems furniture starting on the first floor, going to the third, and then, the second floor.